Career Navigation/Admin Assistant (Belle Chasse, LA)

EssentialFunctions:

WorkalongsideHumanResources,ProgramManager,jobcoaches,andotherstafftoassistwitheveryday duties that support clients throughout the three phases of the Opportunity Accelerator Framework; communicate with service providers to assist with the evaluation of client progress; offer counsel and guidance as needed; assist with the initiation of supportive service requests; maintain the operation of the computer lab; instruct clients and staff in the use of computer lab technology and software applications; monitor client activities in the computer lab; and perform additional administrative duties as assigned.

Responsibilities:

This job requires knowledge of coaching and mentoring; working under direct supervision usingstandardizedroutines;providinginformationand/oradvisingothers;assiststaffwithassignedtasksincluding data entry and research.

1.      Assistwiththemaintenanceof casedocumentation(i.e.,clientrecords,includingprogressnotesandall other relevant information to assist clients and to comply with grant requirements).

2.      Assist with the review and verification all documentation submitted to support request for assistance in accordancewithprogramguidelines;explaintoclientstheirrights,responsibilities,requiredactions,and other available services based on the clients’ ability to be successful.

3.      Assistwiththecreationofassessmentsandevaluationstoanalyzeparticipantsknowledgeand understanding of Job Readiness and/or PRE-ETS curriculum.

4.      Assistwithmaintainingdocumentationofattendancerecordsandprovideparticipationinformationto

programmanagersand/orcareernavigatorsasapplicable.

5.      Enterenrollmentandservicedeliverydataintocasemanagement system.

6.      Createandresearchtrainingexercisesthatwillenhancethegrowthanddevelopmentoftheparticipants.

7.      Directsvisitorsbymaintainingemployeeanddepartmentdirectories.

8.      Stayinformedofanypolicies,procedures,oractivitiesofassignedprogram(s)andcomplywiththose changes as appropriate.

9.      Stayinformedofprogramoperationsandassistinthedevelopmentandimplementationofcorrective action plan where needed.

10.   Conductoutreachtocommunityprovidersandemployerstogathercollateralinformationinsupportof service planning as needed.

11.   Maintain professional knowledge in applicable areas and keep abreast of changes in job-related rules, statues,andlaws;readandinterpretprofessionalliterature;attendworkshops,meeting,andseminarsif applicable.

12.   Adheretoworksiterulesandregulationsregardingcompanypolicies,dress,parking, lunch,andbreaks, etc.

13.   KeeptheProgramManagerandHumanResourcesManagerinformedofunusualand/orcrisissituations as they arise.

14.   Activelyparticipateinteammeetingsand trainings.

15.  Toperform assignedclericaldutiesasrequestedbytheProjectManagers.

16.  TocompletespecialprojectsasassignedbytheProjectManagers.

17.  TomaintaintheContractdivision’soperational&personnelfilesinanaccurate,organized& up-to-date fashion.

18.  Toprepareassignedcorrespondence,reports,manuals,memos,forms,etc.originatingfromthe Contracts division.

19.  PreparePurchaseorder requestasneeded.

20.  AssistHumanResource withtheorientationofthenew employees.

21.  Assistinproperlyexecutingtheannualequipmentinventory.

22.  Manage the distribution and collection of H.R. directed communication and annual requirements,toincludebutnotlimitedtoannual/90dayevaluations,annualbenefitpackages, ect..

23.     Completeothertasksasassigned.

SkillsandAbilities:

1.      Abilitytoorganize,workeffectively,conceptualize,andprioritizeobjectivesandexerciseindependent judgment based on an understanding of organizational policies and activities.

2.      Abilitytomaintaingoodworkingrelationshipswithstaff,volunteers,clients,andothers.

3.      Abilitytointegrateresources,policies,andinformationforthedeterminationofprocedures,solutions, and other outcomes.

4.      Musthaveexcellentorganizationalskillsandbeabletocompleteprojectsefficientlyandindependently.

5.      Musthaveexcellentcommunicationskillsincludingverbal,phone,wordprocessing,email,andinternet.

6.      Musthavegoodpublicrelationsskillsandtheabilitytoworkwithemployeesandthe public.

7.      Mustestablishandmaintaineffectiveworkingrelationshipswith,andamong,allpersonnel.

8.      Mustbeabletoread,writeandcommunicateclearlyinEnglish.

9.      Mustbeabletoworkoccasionallylongorextendedhour,including weekends.

10.   Mustbeabletofunctioninahecticworkenvironmentwithoccasionalperiodsofhigh stress.

11.   Mustmaintainstrictconfidentialityofallinformation.

Requirements:

1.      MinimumofBAorBSdegreeisrequiredorthreeyearsofprofessionalexperienceincriminaljustice, social work, employment counseling, placement, human services, or public administration.

2.      Excellentoralandwrittencommunicationskills.

3.      MustbeproficientinoperatingacomputerandexperiencewithMicrosoftOffice(Word,Excel, PowerPoint, Outlook), and other social media applications.

4.      Mustprovideown transportation.

5.      MustbeabletoclearDMVcheck.

6.      Mustpossessvalidoperator’slicenseandmaintaincurrentvehicleregistration,liabilityinsuranceand vehicle inspection.

7.      Must beambulatory.