Career Services Advisor

Career Services Advisor

Location: San Antonio, TX (San Antonio Campus) | 100% On-Site

Type: Full-Time (40 Hours per Week) | Non-Exempt

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Hours may vary depending upon events or supporting evening classes; campus operates until 6:00 PM Mon/Wed and 7:00 PM Tue/Thu)

Compensation: $20.80 – $24.96 per hour

Position Summary

At Pima Medical Institute, our mission is to improve the quality of people’s lives by providing the best value in medical career education. We are seeking a goal-oriented, consultative, and resourceful Career Services Advisor to join our team at the San Antonio campus .

In this vital role, you will empower students and graduates through externship placement, career readiness coaching, and job search guidance. You will build and maintain strong partnerships with local San Antonio-area healthcare providers, facilitate externship opportunities, and provide students with the resume, interview, and networking tools needed to launch successful healthcare careers.

Key Responsibilities

Externship Placement & Clinical Site Management:

• Site Outreach: Secure quality externship sites through proactive outreach, including cold calling, direct telephone sales, email contacts, online searches, networking via professional associations, and on-site visits to local healthcare facilities.

• Student Matching & Monitoring: Determine optimum externship placements based on student skills/assessments and instructor input; conduct site visits to monitor progress, address student challenges, and oversee completion of Midterm and Final Evaluations.

• Pre-Placement Workshops: Conduct pre-externship orientation workshops for senior students immediately prior to clinical placement.

Career Readiness & Employer Engagement:

• Job Search Coaching: Organize and lead career development workshops covering networking, resume and cover letter writing, interview techniques, portfolio development, and soft skills improvement.

• Graduate Advising: Advise not-yet-placed graduates to optimize job search activities; maintain and distribute lists of regional job openings.

• Employer Partnerships: Build employer partnerships across the San Antonio medical community; facilitate and participate in Advisory Board meetings, career fairs, campus marketing events, and graduation ceremonies.

Compliance, Data Entry & Reporting:

• Onboarding & Document Compliance: Facilitate the acquisition of requisite student documentation (background checks, drug screens, CPR/OSHA/HIPAA certifications, immunizations, and licenses) prior to externship entry.

• Data & System Management: Log communications, verify employment data, track credentialing/licensure metrics, and manage externship attendance using CampusNexus/CampusVue.

• Placement Reporting: Generate placement reports to track daily activities, measure results against goals, and compile complete graduate documentation for exit interviews.

Minimum Requirements

• Experience: Minimum of two (2) years of experience in recruitment, staffing, account management, or career placement.

• Technical Skills: Functional knowledge of Microsoft Office Suite, Google Workspace, video-conferencing tools, and database management (CampusNexus/CampusVue preferred).

• Communication & Personal Attributes: Outstanding verbal and written communication skills; consultative, confident, detail-oriented, and passionate about motivating others.

• An equivalent combination of relevant training, education, or experience that meets minimum qualifications will be considered.

Preferred Qualifications:

• Associate degree from an institution accredited by an agency recognized by USDE or CHEA.

Compensation & Employee-Owner Benefits

• Hiring Range: $20.80 to $24.96 per hour.

• Schedule: Full-Time, 40 hours per week (Mon–Fri, 8:00 AM – 5:00 PM; flexible for campus events/evening support) .

• Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner.

• Retirement: 401(k) Plan with up to a 10% Employer Match.

• Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

• Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

• Work-Life & Growth: Paid Time Off (PTO), Texas Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.