Position Summary
The GCM Catering Invoices Specialist is responsible for reviewing, validating, and approving catering invoices to ensure charges are accurate, reasonable, and within contractual guidelines. This role helps control costs by identifying billing errors, questioning unnecessary expenses, securing vendor credits when needed, and tracking spending trends. The position reports to the Director of Global Cost Management and works with international Flexjet catering management teams as needed to resolve invoice issues and support global catering operations.
Key Responsibilities
- Review catering invoices for accuracy and compliance with contract terms and company guidelines.
- Approve invoices within established limits and procedures.
- Evaluate catering costs to ensure they are reasonable and support good business practices.
- Identify billing errors, duplicate charges, and other invoice discrepancies.
- Work directly with vendors to question or challenge costs when appropriate.
- Request, track, and reconcile credits for overcharges or billing corrections.
- Maintain accurate records of invoice reviews, approvals, disputes, and credits.
- Monitor catering spending and identify cost trends, unusual charges, or recurring issues.
- Communicate concerns and cost trends to the Director of Global Cost Management.
- Partner with international Flexjet catering management teams as needed to resolve billing issues and improve invoice accuracy.
- Support continuous improvement efforts related to invoice processing and cost management.
Qualifications
Required
- Experience with invoice reconciliation, accounts payable, bookkeeping, or basic accounting.
- Strong attention to detail and accuracy.
- Ability to review invoices and compare charges against contracts, budgets, or agreed pricing.
- Strong email communication skills and professional business etiquette.
- Experience using proprietary software or business systems.
- Good organizational and time management skills.
- Ability to communicate effectively with vendors and internal stakeholders.
Preferred
- Experience in catering, hospitality, travel, or event management.
- Knowledge of vendor management and contract compliance.
- Experience identifying spending trends and cost-saving opportunities.
Core Competencies
- Invoice Review and Approval
- Cost Control
- Vendor Communication
- Attention to Detail
- Financial Accuracy
- Problem Solving
- Organization and Time Management
- Trend Analysis