C. E. A.

Job Posting: C.E.A. B - Assistant Director, Administrative Services

California Governor's Office of Emergency Services

JC-538133

• C.E.A. B - Assistant Director, Administrative Services

C. E. A.

$12,131.00 - $14,453.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 11/20/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

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Job Description and Duties

Join the leadership team of the California Governor's Office of Emergency Services (Cal OES) - the nation's premier state-level emergency management and homeland security agency, charged with protecting the people of California from all threats and hazards. Cal OES employs over 1,900 dedicated individuals who achieve the department's mission through service to all. It is a dynamic, high energy work environment, where a team-oriented approach to complex problem solving is encouraged and skills and leadership development of its employees is a priority.

Under the administrative direction of the Deputy Director, Finance and Logistics Administration, the Assistant Director (CEA B), Administrative Services, provides executive leadership and strategic oversight of Cal OES's financial and administrative operations. This position is responsible for ensuring the effective stewardship of state and federal resources that support California's emergency management, disaster response, recovery, and mitigation programs.

The Assistant Director directs and establishes strategic priorities for the Department's financial and administrative functions, including Internal Financial Services (procurement and expenditure reporting), External Financial Services (Budget Office), Accounting, and Local and Disaster Assistance (disaster and grant reimbursement) programs. Through subordinate managers and program leaders, the incumbent oversees the development, implementation, and monitoring of policies, procedures, budgets and financial operations that support organizational effectiveness, fiscal accountability, and compliance with applicable state and federal requirements.

Serving as a principal advisor to the Executive Leadership Team on financial and administrative matters, the Assistant Director provides expert guidance on budgeting, funding strategies, resource allocation, fiscal policy, and complex operational issues. The incumbent works collaboratively with executive staff, control agencies, governmental partners, and stakeholders to ensure sound financial management and alignment of resources with departmental priorities.

This position plays a critical role in supporting Cal OES' mission by strengthening financial integrity, organizational accountability, and operational readiness. The Assistant Director must be capable of balancing long-term strategic objectives with immediate operational demands in a dynamic environment where effective fiscal management directly supports the state's ability to respond to emergencies and disasters.

The ideal candidate is an accomplished executive leader with extensive experience in public-sector financial and administrative management, demonstrated success leading large and complex organizations, sound fiscal judgment, and the ability to develop practical solutions to complex policy, regulatory and operational challenges. Success in this role requires strong collaboration, political acumen, strategic thinking, and the ability to build partnerships, influence decision-making, and lead through change.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position headquarters is based in Mather, California.

Conflict of Interest

This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

All hires may be subject to a criminal background check.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• C. E. A.

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-538133

Position #(s):

163-810-7500-001

Working Title:

C.E.A. B - Assistant Director, Administrative Services

Classification:

C. E. A.

$12,131.00 - $14,453.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Career Executive Assignment - Non Tenured, Full Time

Department Information

The California Governor's Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

The Finance & Logistics Administration Directorate oversees sections managing Cal OES operations including budgeting, fiscal analysis, accounting, grants management, human resources, labor relations, staff recruitment, examinations, organization and professional development, disaster and internal logistics support. The Directorate is comprised of four sections: Administrative Services, Human Resources, Grants Management and Logistics.

During activation of the state operations center in response to an emergency, the incumbent, as part of the Cal OES management team, may need to work excess hours during the activation. Incumbent will provide the activation management team with guidance and support related to administrative services related functions.

More information may be found here: Finance & Logistics Administration | California Governor's Office of Emergency Services

Department Website: http://www.caloes.ca.gov

Special Requirements

Follow the Statement of Qualifications (SOQ) guidelines carefully, applicants that do not comply with the SOQ and application filing instructions will be disqualified from the examination.

When preparing your Statement of Qualifications, you are required to follow these guidelines:

• Responses must address each question in the same order and be numbered in the same order as is listed on the bulletin.

• Responses must be written in paragraph form.

• Responses must be typed on 8 1/2" x 11" paper, single-spaced, using 11-point, Arial font.

• All pages must have one-inch margins.

• Responses must not exceed five (5) single sided pages.

• The completed SOQ must be submitted in PDF format.

• Responses must include specific examples that demonstrate and substantiate the applicant's knowledge, skills, and experience relevant to each question.

Evaluation of each candidate will be based on the content of the SOQ responses, demonstrating written communication skills, and the ability to present information clearly and concisely in writing.

Note: Each response must clearly identify your specific role in the example provided, including the number of years of experience in that role and the dates of that experience.

The SOQ must address the following statements and in order listed below:

1. Describe your experience in leading fiscal or administrative teams in coordination with multiple programs to maximize fiscal accountability. What was the scope of your responsibility and what measurable results did you achieve?

2. Describe your experience presenting and communicating budget-related information to the Legislature and state control agencies. Include examples demonstrating your ability to explain budget proposals, justify departmental priorities, and address questions regarding California's state budget process.

3. Describe your experience in cultivating collaborative working relationships with internal and external partners, including control agencies, the federal government, program leads, and other state agencies.

4. Describe your independent leadership and management experience, including how you have led people toward organizational goals and objectives, fostered an inclusive workplace, supported the professional development of others, and promoted cooperation and teamwork within a multidisciplinary organization.

5. Describe your high-level experience developing, implementing, evaluating, or improving policies and programs. Include examples of recommending policy direction, modifying existing policies, or developing new policies or programs to address organizational needs.

Note: Resumes or a cover letter do not take the place of the Statement of Qualifications. Please review the bulletin in its entirety before submitting your application package.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/20/2026

Who May Apply

Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services

Recruitment

Attn: Examinations - Erica Cardenas

3650 Schriever Ave

Mather, CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services

Human Resources

Examinations - Erica Cardenas

10370 Peter A McCuen Boulevard

Mather, CA 95655

Please drop off at HR Window; Second Floor. This excludes holidays and weekends.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - In addition to completing your standard state application (STD 678) and resume, you must provide a Statement of Qualifications (SOQ). Please see the Special Requirements section for instructions and questions for the SOQ. Applications received without an SOQ will not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Examination Qualification Requirements

All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

Minimum Qualifications

CEA examinations are open to all applicants who possess the knowledge and abilities, and any other requirements as described in the examination bulletin. Eligibility to take a CEA examination does not require current permanent status in civil service.

General Qualifications

State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

Knowledge and Abilities

Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

(1) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department's or agency's Equal Employment Opportunity Program Objectives; and a manager's role in the Equal Employment Opportunity Program.

(2) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department's or agency's Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Executive-level leadership experience directing complex financial and administrative organizations, including oversight of large budgets, multiple programs, and subordinate management teams.
• Extensive knowledge of public-sector financial management, including budgeting, accounting, fiscal controls, financial reporting, strategic resource allocation, and grant administration.
• Knowledge of state and federal budget processes, appropriations, funding mechanisms, compliance requirements, and applicable fiscal laws, regulations, and policies.
• Experience overseeing disaster-related financial operations, including federal reimbursement programs, disaster assistance funding, and recovery of eligible expenditures.
• Demonstrated success developing and implementing policies, procedures, and strategic initiatives that improve fiscal accountability, operational efficiency, and organizational performance.
• Ability to provide executive-level policy and fiscal advice, develop sound recommendations, and effectively represent organizational interests before executive leadership, control agencies, legislative entities, and state and federal partners.
• Proven ability to lead during emergencies and rapidly changing conditions while balancing immediate operational needs with long-term fiscal objectives.
• Strong relationship-building, negotiation, and collaboration skills, including the ability to influence outcomes, resolve complex issues, and work effectively with stakeholders.
• Exceptional written and verbal communication, including experience presenting complex information to executive audiences and governmental entities.
• Experience recruiting, developing, mentoring, and managing high-performing workforce, including succession planning, performance management and organizational development.
• Demonstrated commitment to fostering a collaborative, inclusive, and accountable workplace culture that values diversity, equity, employee engagement, professional development, and continuous improvement.
• Exceptional analytical, organizational, and problem-solving skills, with the ability to assess risk, prioritize competing demands, and develop effective solutions in a high-volume environment.
• Flexibility, resilience, and sound judgment, with the ability to maintain a department-wide perspective while managing multiple complex and time-sensitive priorities.

Examination Information

The examination process will consist of a Standard State Application (form STD 678), Resume, and Statement of Qualifications evaluation. The Statement of Qualifications will be used to evaluate your experience and may also serve as documentation of each candidate's ability to present information clearly and concisely in writing since this is a critical factor to successful job performance. The Application, Resume, and Statement of Qualifications may be the only basis for your final score and rank on the eligible list. The most qualified candidates may be scheduled for an interview as part of the examination process if it is deemed necessary in order to make a decision.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Special Testing Arrangements

If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

Benefits

Cal OES is conveniently located near downtown, many local eateries, financial institutions, and the Light Rail Station. Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee and their family
• Investment in careers development
• Free Parking
• Electric Carport

Benefit information can be found on the CalHR website and the CalPERS website.

Personal Leave Program 2025 (PLP 2025): Effective July 1, 2025, CalHR implemented the temporary Personal Leave Program 2025 (PLP 2025), which reduces employee pay in exchange for leave credits. The reduction amount and leave credits vary by bargaining unit. Salary range(s) listed do not reflect this temporary reduction. For more information, visit the CalHR website (www.calhr.ca.gov).

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.caloes.ca.gov

Human Resources Contact:

Erica Cardenas

(916) 845-8329

Recruitments@caloes.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 845-8600

EEO@CalOES.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Standard State Application (STD 678) Information

• List the Job Code (JC) and Position Number for this position in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" section on the State Application, STD. 678.
• List your most current employment history first in the "EMPLOYMENT HISTORY" section on the STD. 678.
• Provide the "From" and "To" dates with the month, day and year, the "Hours Per Week" that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the "DUTIES PERFORMED" on the State Application (do not note "see attached resume" in this section). Failure to comply and your application is considered incomplete.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

A candidate pool may be established for subsequent vacancies.

We encourage applicants to apply electronically.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.