This is not a traditional administrative support role - it focuses on using AI tools to improve speed, quality, and consistency of work, enabling structured task delivery and coordination of information and meetings in a fast-paced environment. The role combines executive support with structured marketing coordination and AI-enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work. The successful candidate will serve as a role model for demonstrating how AI improves how work gets done.
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Manage calendars, schedule meetings, and prepare agendas for Central Marketing VPs, ensuring meetings are well-organized and materials delivered on time
Utilize approved AI tools to draft summaries, communications, and documents; develop reusable prompts to drive consistency and efficiency
Leverage AI to identify patterns, risks, and opportunities across VP priorities; streamline workflows and automate recurring deliverables
Maintain structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs
Coordinate cross-functional initiatives, track action items through completion, escalate risks as necessary
Improve overall speed, quality, and consistency of deliverables
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1-3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role
Experience supporting senior leaders or working in a global, matrixed environment-advantageous
Experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms)
Exposure to marketing, digital, or commercial environments - helpful but not required
Experience working in global marketing organizations with multiple business units, regions, and compliance requirements - stands out
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AI tool proficiency for drafting, summarizing, and organizing content
Ability to follow guidance on ethical and compliant AI use
Strong organizational and prioritization capability; ability to manage multiple requests and maintain accuracy under pressure
Clear written communication skills; ability to translate inputs into concise, well-structured emails, summaries, and presentation materials
High digital proficiency across Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
Disciplined information management (organized files, templates, materials)
Curiosity and openness to learning new digital tools