Chief Financial Officer

TITLE: Chief Financial Officer

REPORTS TO: Executive Director

DEPARTMENT: Accounting

PURPOSE

Responsible for overseeing the financial and accounting practices of the organization, applying accepted accounting principles and procedures to prepare financial reports/statements and ensure appropriate accounting control procedures. Ensures the smooth operation of the accounting department combining leadership responsibilities with day to day accounting duties.

PRIMARY RESPONSIBILITIES AND DUTIES

• Establishes and maintains appropriate financial controls for the organization.
• Develops and maintains proper accounting records, policies, procedures, and adequate internal controls.
• Maintains financial records in compliance with accepted policies and procedures.
• Assures proper handling, control, and accountability of the FQHC's assets.
• Develop and maintain employee compensation records, including payroll, earned time off, health benefits, retirement, and payroll taxes..
• Resolves accounting discrepancies and irregularities.
• Performs bank reconciliations.
• Reviews status of third-party reimbursement claims.
• Prepares reports of financial information for internal use
• Compiles and analyzes financial information to prepare monthly statements.
• Prepares financial management reports.
• Maintains the organization's standing with external individuals and agencies.
• Makes certain that all financial reporting deadlines are met.
• Ensures compliance with relevant laws and regulations.
• Maintains relationships with auditors and auditing staff as necessary.
• Provides records, analyses and other information required for external financial audits.
• Supervises and trains accounting staff and assures they meet performance requirements.
• Develops and maintains the Financial Operations Manual.
• Manages Health Center retirement program.
• Manages Health Center 340B program.

INDIVIDUAL CHARACTERISTICS

General Development

• Displays significant organizational skills, in order to manage and direct the activities of all accounting.
• Provides leadership and motivation to others.
• Develops priorities for effective performance of duties, including re-prioritization in response to changes in circumstances.
• Devises effective solutions to situations encountered based on the general goals and objectives of the function.
• Draws conclusions using inference and logic, which may be different than the conclusions that could be drawn by others.

Professional Knowledge

• Possesses a complete understanding of practice management requirements and the medical billing processes.
• Possesses specific advanced knowledge skills, including written and verbal communication skills, computational, computer and technical skills, and mathematical knowledge frequently acquired through completion of a Bachelor's Degree program with a recognized major.
• Possesses the equivalent of high level formal training in accounting, usually in the form of a major in Accounting as part of a Bachelor's Degree program.
• Possesses a deep understanding fo the trade/profession sufficient to develop new approaches to meet the needs of the organization.

Technical Skills & Abilities

• Proficient in the use of accounting software including the development of cost center budgets and financial statements required of non-profit organizations.
• Creates highly complex documents in Microsoft Word, including linking multiple files and embedding objects linked to other documents.
• Uses advanced functions of Microsoft Excel, such as to create and manage databases, including creating standardized reports, or link multiple worksheets and workbooks.
• Develops sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions, and other elements.
• Proficiently uses accounting software in use by the organization.

Communication Skills

• Effectively communicates their opinions and extrapolations of information they collect and synthesize/analyze.
• Effectively communicates written information (including electronic correspondence).
• Exercises tact and diplomacy in the resolution of mild conflicts or disagreements.
• Compiles and analyzes of information prepared in effective written form, including correspondence, reports, articles or other documentation.
• Effectively communicates of information during informal and formal verbal presentations.

PHYSICAL CONDITIONS & WORKING ENVIRONMENT

• Job duties are typically performed in a typical office environment, but include a variety of conditions specific to client facilities which may be indoors or outdoors.
• Job duties require ability to use computers and other office equipment.