Civil Litigation Legal Secretary

Civil Litigation Legal Secretary

Location: Remote (Preferred PST | EST candidates considered)

Schedule: Monday-Friday, 8:00 AM-5:00 PM (Flexible within business hours)

Employment Type: W2 Contract through 12/31/2026

Position Overview

Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling California civil litigation matters. This is a fully remote position supporting attorneys focused on Property & Casualty insurance defense litigation.

The ideal candidate has a strong background in California civil litigation, excels in a fast-paced paperless environment, and is highly organized with exceptional attention to detail.

Responsibilities

• Provide legal administrative support to two Civil Litigation attorneys.
• Draft, edit, and prepare legal correspondence, pleadings, and other legal documents.
• Coordinate depositions, mediations, attorney meetings, and client calls.
• Retain and coordinate expert witnesses.
• Prepare and transmit legal documents.
• Process subpoenas through third-party vendors.
• Enter order forms and maintain case records.
• Electronically file (e-file) and electronically serve (e-serve) legal documents with California courts.
• Manage attorney calendars and litigation deadlines using a legal matter management system.
• Submit invoices for payment and assist with file closing procedures.
• Organize and maintain electronic case files in a paperless environment.

Required Qualifications

• Minimum 3 years of Legal Secretary experience supporting civil litigation.

• California civil litigation experience is required.

• Experience with California court e-filing and e-service is required.

• Insurance defense experience is preferred; plaintiff-side civil litigation experience will also be considered.

• Family law and criminal law experience alone will not qualify.

• Strong knowledge of legal terminology, court procedures, and legal document preparation.

• Experience working in a paperless legal environment.

• Proficiency with:

• Microsoft Outlook

• Microsoft Office Suite

• Adobe Acrobat/PDF editing

• Legal case management software

• Excellent organizational, communication, and multitasking skills.

• Ability to manage confidential information with professionalism.

Preferred Qualifications

• Experience with iManage document management software.
• Experience with TeamConnect or other legal matter management systems.
• Property & Casualty insurance litigation experience.

Note: A Bachelor's degree and Notary Public license are not required. Relevant experience is prioritized over education.

Training & Onboarding

• Comprehensive training provided by experienced Legal Secretaries.
• Shadowing and hands-on learning with internal software and workflows.
• Typical ramp-up time is a few weeks for experienced candidates.

Work Environment

• 100% Remote position.
• No office attendance required.
• No travel required.
• No overtime anticipated.
• Collaborative legal team supporting two attorneys, alongside another Legal Secretary, a Paralegal, and a File Administrator.

Benefits

Eligible contractors may receive:

• Medical, dental, and vision insurance
• Supplemental accident, critical illness, and hospital indemnity coverage
• 401(k) retirement savings plan
• Life and disability insurance
• Employee Assistance Program (EAP)
• Legal assistance benefits
• Pet insurance
• Employee discount programs through preferred vendors

Benefits

Eligible contractors may receive:

• Medical, dental, and vision insurance
• Supplemental accident, critical illness, and hospital indemnity coverage
• 401(k) retirement savings plan
• Life and disability insurance
• Employee Assistance Program (EAP)
• Legal assistance benefits
• Pet insurance
• Employee discount programs through preferred vendors

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.