Clerical Aide - Administrative/Finance

POSITION
Clerical Aide - Administrative/Finance

Position Type: Temporary
Schedule: M-Thur, 7:30 am - 4:30 pm
Assignment Length: Approximately 6-Months, possibly longer.

DESCRIPTION

The Clerical Aide provides administrative and accounting support to the Administrative/Finance team. This position assists with invoice processing, purchase orders, contract documentation, accounts payable tracking, and general office administration. The ideal candidate is organized, detail-oriented, and comfortable working with financial records, documentation, and Microsoft Office applications.

Key Responsibilities

• Process invoices for payment and track accounts payable invoices.

• Review purchase orders and contracts to ensure sufficient spending authority is available for current and anticipated invoices.

• Enter contract information, process change orders, review paperwork, and reconcile documentation.

• Prepare and process vouchers for invoice payments.

• Prepare requisitions for purchase orders and gather the required supporting documentation.

• Generate reports using Microsoft Word, Excel, and PowerPoint.

• Maintain centralized filing systems for reports, correspondence, financial records, and other documents.

• Provide general administrative support to the Administrative/Finance team.

• Serve as backup receptionist, communicating with internal departments, vendors, members of the public, and outside agencies in person and by telephone.

• Perform additional clerical, administrative, and accounting duties as assigned.

REQUIREMENTS

The Clerical Aide provides administrative and accounting support to the Administrative/Finance team. This position assists with invoice processing, purchase orders, contract documentation, accounts payable tracking, and general office administration. The ideal candidate is organized, detail-oriented, and comfortable working with financial records, documentation, and Microsoft Office applications.

Key Responsibilities

• Process invoices for payment and track accounts payable invoices.

• Review purchase orders and contracts to ensure sufficient spending authority is available for current and anticipated invoices.

• Enter contract information, process change orders, review paperwork, and reconcile documentation.

• Prepare and process vouchers for invoice payments.

• Prepare requisitions for purchase orders and gather the required supporting documentation.

• Generate reports using Microsoft Word, Excel, and PowerPoint.

• Maintain centralized filing systems for reports, correspondence, financial records, and other documents.

• Provide general administrative support to the Administrative/Finance team.

• Serve as backup receptionist, communicating with internal departments, vendors, members of the public, and outside agencies in person and by telephone.

• Perform additional clerical, administrative, and accounting duties as assigned.

Qualifications

• Previous clerical, administrative, accounting, or accounts payable experience preferred.

• Familiarity with invoices, purchase orders, contracts, and financial documentation.

• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.

• Strong organizational skills and attention to detail.

• Ability to manage documentation accurately and handle multiple tasks in a professional office environment.

• Strong written and verbal communication skills.