Clerk-Attendance

Job Title: Clerk, Attendance Exemption Status: Non-exempt Reports to: Principal/PEIMS Director Pay Grade: 03 Works with: Students/Staff/Parents Days: 197 Dept. /School: Assigned Campus Date Revised: 08.22.2024

Primary Purpose: Maintain accurate attendance records for the campus. Prerequisites: High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records Ability to use personal computer and software to develop spreadsheets, databases, and do word processing. Proficient typing keyboarding, and file maintenance skills Strong organizational, communication, and interpersonal skills Ability to comply with established deadlines Basic Math Skills Ability to prioritize and maintain tasks and assignments.

Experience:

Two years of secretarial experience

Major Responsibilities and Duties:

1. Collect and enter attendance into established database and verify accuracy according to prescribed procedures.

2. Issue readmission slips.

3. Assist parents, students, and faculty with questions regarding student attendance.

4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

5. Collect & send out homework assignments for students absent due to illness and those assigned to the D.A.E.P.

6. Issue letters of notification for students with attendance problems.

7. Send "Loss of Credit" letters by certified mail.

8. Translate when necessary.

9. Assist with student data entry and report cards.

10. Maintain referral file on students.

11. Answer telephone, transfer calls and take reliable messages.

12. Daily communication with D.A.E.P.

13. Maintain files for attendance affidavits for teachers.

14. Assist with all other duties as assigned by the Principal/PEIMS Director.

15. Maintain confidentiality of information.

16. Follow district safety protocols and emergency procedures.

17. Other duties as assigned by supervisor.

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Employee Signature: Date

Administrator Signature: Date