Clerk II, Elem. Attendance

Job Title: Clerk II Elem. Attendance

Reports to: School Principal

Dept./School: Assigned Campus

Exemption Status/Test: Nonexempt

Pay Grade: CT2

Days: 210

Primary Purpose:

The Attendance Clerk, under the direct supervision of the campus principal, coordinates attendance accounting with central office, district hearing officer, and PEIMS, and assists in efficient operation of attendance office.

Qualifications:

Education/Certification:

• High School Diploma or GED
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee

Special Knowledge/Skills:

• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
• Proficient typing, keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines
• Ability to work with students, teachers, and parents in a positive manner

Experience:

One to Two years data entry experience

Major Responsibilities and Duties:

• Collects and accounts for class attendance slips.
• Ensures the accurate and efficient accounting of daily attendance with teachers and parents.
• Coordinates and programs daily attendance information into the data processing program in compliance with the state laws of Texas and policies of the local district.
• Prepares an accurate daily student attendance summary from the teacher''s class roll sheets for each class period.
• Transposes a neat, daily record of bonafide student absences, tardiness, and membership into the Data Processing program.
• Assists inclosing and tabulating the attendance accounting in the data processing program at the end of each reporting period.
• Issue tardy and absentee slips to students.
• Verifies student absentees during the day by phone and reports truancy or excessive absenteeism to the assistant principal.
• Coordinates and records the arrivals and departures of students with parents during the day.
• Maintains a log of unexcused absences and reports excessive unexcused absences to the assistant principal.
• Maintains an up-to-date locator card for all students.
• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required.
• Other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be require