Clerk II Jail Records; Jail

GENERAL SUMMARY Performs a variety of support service functions including collecting, sorting, updating, distributing and purging agency submitted records. Ensures the completeness and accuracy of records. Provides copies and timely delivery of documents to appropriate parties including the State Attorney's Office. Assists other units with look-ups, data entry and location of key information and records as needed. Provides timely delivery of priority letters, inter-office documents, U.S. mail and packages. Operates postage meter machinery; may drop off outside mail at approved vendor locations as needed. Will also be performing a variety of general and advanced clerical tasks including maintenance of filing systems, logs, and records and compiling information to assist in the efficient accomplishment of support activities. ESSENTIAL DUTIES & RESPONSIBILITIES Enters and documents information in computer that is received from various Judges' offices pertaining to criminal cases. Maintains records and documents requested by the department or county Perform other clerical duties such as photocopying; ordering and issuing supplies; and sending, receiving, sorting, and distributing mail and electronically submitted records Prepare and locate necessary reports, including Deputy or Officer reports, prosecution reports, warrant requests, and juvenile petitions; access incident report and provide information as appropriate to the public and other agencies Monitor documents, files, and computerized data to ensure the integrity of the Johnson County Sheriff's Office records and statistical information for which the public may have access Answer telephone calls in a courteous and efficient manner, route incoming calls to appropriate persons or offices, or takes messages Perform a variety of clerical tasks such as typing, sorting documents, filing, notarizing documents and operating office equipment Archiving records, cleaning out files and boxing files Assists with complaints and request for help and information Other duties as assigned Regular attendance and timeliness are required OTHER POTENTIAL JOB FUNCTIONS: • Initiates the medical record by creating and processing the patient care record folder and maintain scanned documents in the electronic medical record • Ensures availability of treatment information by filing and retrieving patient records • Scheduling medical, dental and mobile radiology appointments LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. MINIMUM QUALIFICATIONS Education Required: High School Diploma or Equivalent KNOWLEDGE, SKILLS, and ABILITIES Required: 2 years of clerical experience (preferred) Applicant must be 18 years of age on /or before date of hire Current and valid TX driver's license and a safe driving record General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook Maintains good interpersonal relations (the manner in which the employee responds emotionally and verbally) with the public, or other employees, and supervisors Possess a thorough understanding of the importance of confidentiality Knowledge of modern office practices concerning recording keeping General skill in operating standard office equipment such as personal computers, calculators, and telephones Must be a self-starter and able to accomplish expected tasks under minimal supervision Possess a thorough understanding of the importance of confidentiality Ability to provide accurate information to the public, attorneys, and bondsman Tactfully deal with the public including irate callers/visitors Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems Ability to become a notary DISCLAIMER: Johnson County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past 10 years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually. Disqualifiers: Undesirable character or reputation A felony conviction or felony deferred adjudication against the laws of this state, another state, or the United States Conviction including court-ordered community supervision or probation for any criminal offense above the grade of Class B Misdemeanor, or a Class B Misdemeanor within the last 10 years Currently under indictment for any criminal offense Conviction, guilty plea, or probation for any family violence offense Discharge from any military service under less than honorable conditions, or any other characterizations of service indicating bad character ALL EMPLOYEES Must be committed to achieving excellence in assigned duties, always in service of the county and community Must have ability to earn and keep the trust of fellow employees and the community at large Must be approachable and ready to help fellow employees and the general public ENVIRONMENTAL FACTORS: Contact with "at risk" clients and persons accused or adjudicated of misdemeanor and felony offenses, visitors and general public Work is performed mostly indoors in a 24-hour/7-day confined, security facility Significant contact with the public, elected officials, department heads, and other County employees The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. This position has been identified with possible risk of exposure to blood-borne pathogens and/or various hazards that require immunization against such exposure. PHYSICAL DEMAND REQUIREMENTS: While performing the duties of this job, the employee is regularly required to talk and hear The employee frequently is required to stand; walk; sit; use hands to find, handle, or feel objects; reach with hands and arms; stoop, kneel and climb stairs Must be able to safely lift 20 lbs. HOURS / SPECIAL CONDITIONS: Must be willing to work overtime, weekends, holidays, rotating shifts, evenings and nights. Johnson County is an Equal Opportunity Employer.