Clerk III

Position / Title: Clerk III

Position Summary

Compiles and maintains material and parts inventory and status information to expedite movement of material and parts within the hospital by performing the following duties. Requests, receives, stocks inventory and issues all property associated with maintenance and repair, and assists with administrative/clerical functions in the office. The General Clerk III may also direct lower-level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower-level clerks) require workers to use a thorough knowledge of an offices work and routine to 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.

Responsibilities:

• Performs routine and varied clerical duties in accordance with standard procedures.
• Performs activities such as photocopying, scanning, compiling records, filing, tabulating, posting information, and scheduling appointments.
• Writes, types, or enters information into computer to prepare correspondence.
• Prepares and issues receipts, bills, policies, invoices, statements, and checks.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Answers telephone, conveys messages, and runs errands.
• May receive, count, and deposit cash, as needed.
• Complies with all company safety and risk management policies and procedures.
• Reports all accidents and injuries in a timely manner.
• Participates in regular safety meetings, safety training and hazard assessments.
• Maintain, track and file all purchases using standard methodology
• Ensure optimal requisition process, to include taking advantage of available delivery options, phone and online ordering, and optimizing resupply efforts
• Ensure that no critical work order is delayed due to any item within your control
• Maintain current online parts library, ensure that the online inventory matches physical inventory through the DMLSS system
• Maintain tracking and return of non-conforming parts
• Proactively engage Supply Vendors for competitive pricing.
• Maintain MSDS system
• Maintain equipment calibration log
• Maintain vendor and subcontractor evaluation log
• Maintains general cleanliness and appearance of self and of assigned spaces, assist others as part of the maintenance team as required and performs other duties as assigned.
• Must have the willingness and ability to learn new techniques and skills to improve efficiency, achieve certifications as directed and assist as necessary in keeping us a leading-edge service provider.
• Must have the drive to get things done and the ability to interact professionally and courteously with government officials, staff, patients and fellow co-workers
• Serves as a lead unit clerk performing more advanced, non-routine varied clerical duties in accordance with standard procedures.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High school diploma or general education degree (GED)
• One to two years related experience and/or training; or equivalent combination of education and experience.
• Bachelor's or associate degree in business or management preferred
• Minimum 12 months experience in specific industry
• Advanced supervisory experience a plus

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Must be able to work in a sitting position for 8 or more hours per day.
• Must be able to lift/move up to 10 pounds on a regular basis, frequently lift and/or move up to 25 pounds and occasionally lift and/or /move up to 50 pounds.

Special Qualifications/Requirements:

• Must be able to successfully pass, as required, a federal, state, or local governments background investigation

Disclaimer:

The duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

The contractor will not discharge or, in any other manner, discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Job Description last Updated: 07/07/2025