CLERK

Overview

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility 
assigned to. Carries out responsibilities in some or all the following functional areas: departmental inquiries, 
invoices, payments requests, business documentation, general clerical duties, attend phone calls, conference call, 
An Administrative Assistant, or Administrative Aide, is responsible for supporting an administrative professional 
to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their 
duties organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of 
Administrators. Manage high level of confidential information.
 

Responsibilities

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility 
assigned to. Carries out responsibilities in some or all the following functional areas: departmental inquiries, 
invoices, payments requests, business documentation, general clerical duties, attend phone calls, conference call, 
An Administrative Assistant, or Administrative Aide, is responsible for supporting an administrative professional 
to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their 
duties organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of 
Administrators. Manage high level of confidential informationSpecific Duties/Essential Job Functions: (Other duties may be assigned)
• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping.
• Miscellaneous duties as assigned.
• Support Recruiting diligence.
• Support time keeping process.
• Liaison communication with client and project manager
• Comply with all safety, security, compliance and quality standards and procedures established by 
the Company, Clients, and regulatory authorities.
Supervisory Responsibilities: N/A

Qualifications

Physical demands: 
• Ability to walk or stand.
• Ability to work at the desk and sedentary.
• Constant use of computers. for prolonged periods.
• Ability to bend, bend, reach for objects at height, and lift up to 15 pounds of weighWork environment:
• Low noise level
• Work in an office environment.
• Based on business needs, this role can be performed remotely. If remote work is approved, the 
employee will be subject to separate policies from both the employer and the client.
Language skills:
• Excellent verbal communication skills, as well as writing primarily in Spanish.
• Language experience:
▪ Spanish High level of verbal comprehension, both written and spoken.
▪ English- Basic level of verbal, written, and spoken comprehension.
• Must also possess and use effective listening skills in Spanish and English.
Reasoning ability:
• Ability to implement common sense understanding to carry out instructions provided in written, 
oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations. 
Math Skills:
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common 
fractions, and decimals.
Education:
• Bachelor of Business Administration, 
• At least two years of experience in an administrative assistant role, preferably in human 
resources.
Skills / Experience: 
• High sense in customer service approach
• Excellent computer literacy
• Proven track record of focusing and detail accuracy.
• Ability to work under time pressure.
• Excellent administrative skills
• Ability to work successfully with external suppliers and partners.
• Excellent written and verbal communication skills
• Dominio de Microsoft Tools (Word, Power Point, Excel, Outlook, etc.)
This job description is subject to change at any time at the discretion of management. Work is face-to-face from 
Monday to Friday from 8 am to 5 pm.