Description: REQ 15986-1 | CLIENT SERVICE COORDINATOR (GENERAL) - LEVEL 2
POSITION DETAILS
" Location: Irvine, CA
" Work Arrangement: Fully Onsite
" Assignment Length: 5-6 Months
" Potential for Extension: Yes
" Potential for Conversion: No
" Bill Rate: ***/hour
" Background Check: *** Standard Package - No Drug Test
WHY IS THE POSITION OPEN?
" Backfill coverage for maternity leave.
SCHEDULE
" Shift: Monday - Friday, 8:00 AM - 5:00 PM
" Hours: 40 hours per week
" Flexibility: Some schedule flexibility may be required
WORK ENVIRONMENT
" Team members travel frequently and are often out of the office
" Requires a high level of independence and self-management
" Minimal handholding or supervision
" Must be comfortable making progress and obtaining information independently
" Fast-paced brokerage support environment
TEAM OVERVIEW
" Supporting a team of two brokers
" One broker has a more laid-back working style
" One broker is highly detail-oriented and particular
" Candidate must be adaptable and capable of supporting different personalities and work styles
DAY-TO-DAY RESPONSIBILITIES
" Manage client transactions from start to finish
" Prepare and process contracts and transaction documentation
" Handle administrative support for brokerage transactions
" Process vouchers and commission payments
" Track transaction data and reporting
" Maintain accurate records and documentation
" Communicate with clients and stakeholders professionally
" Support brokers with administrative and operational tasks
" Ensure deadlines and transaction milestones are met
LICENSES/CERTIFICATIONS
" California Real Estate Salesperson License highly preferred
"Not required but considered a strong asset
REQUIRED SKILLS & EXPERIENCE
" Self-starter with the ability to work independently
" Strong administrative and organizational skills
" Excellent written and verbal communication abilities
" Experience supporting transactions, contracts, or client services functions
" Detail-oriented with strong follow-through
" Client-facing experience
" Ability to manage multiple priorities simultaneously
" Comfortable working with minimal training and supervision
PREFERRED QUALIFICATIONS
" Commercial real estate experience
" Brokerage support experience
" Transaction coordination experience
" Experience processing commission payments
" Experience tracking and maintaining transaction data
SOFT SKILLS
" Excellent communication skills
" Highly organized and detail-oriented
" Strong customer service mindset
" Proactive and self-motivated
" Adaptable to different working styles and personalities
" Ability to manage competing priorities
" Professional and polished demeanor
EDUCATION REQUIREMENTS
" High School Diploma plus 2-4 years of relevant experience required
" Bachelor's Degree in any field preferred
EXPERIENCE REQUIREMENTS
" 2-4 years of relevant experience in administrative support, client services, transaction coordination, contract management, or brokerage support
SOFTWARE REQUIREMENTS
" Microsoft Office Suite required
" Strong PowerPoint proficiency
" Strong Excel proficiency
" Experience with data tracking and reporting tools
" Ability to learn team-specific systems and programs quickly
INTERVIEW PROCESS
" 1st Round: Virtual Interview with Abbee
" 2nd Round: Virtual or In-Person Interview with Team
" Potential 3rd Round: Senior Leadership Interview
ADDITIONAL NOTES
" Position is strictly a maternity leave backfill
" Hiring Manager is seeking someone who can hit the ground running
" Minimal training will be provided
" Independence is critical to success in this role
" Team spends significant time traveling, so candidate must be comfortable operating autonomously
" While this role is not intended for conversion, strong performance may lead to consideration for future FTE opportunities if they become available
IDEAL CANDIDATE SUMMARY
" Self-sufficient and highly organized
" Comfortable managing transactions from start to finish
" Strong communicator with polished client-facing skills
" Able to work independently with minimal oversight
" Experience supporting brokers, real estate professionals, or transaction-based teams
" Can quickly become a trusted resource and partner to the team
Custom Fields:
Name: Will this Resource be working Remote?
Value: Not Remote
Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: None
Name: What would be the potential convert to perm salary (if applicable)?
Value: None