Department
OBSTETRICS AND GYNECOLOGY (IN-OBGY-IUINA)
Department Information
The Indiana University (IU) School of Medicine (IUSM) Department of Obstetrics and Gynecologys mission is to advance reproductive health care in Indiana and improve the quality of health care nationally and abroad. With a steadfast commitment to recruiting and retaining a strong and talented faculty, fellow and resident population to better serve the community, we are educating and preparing the next generation of Obstetrics and Gynecology (OB-GYN) physicians and improving health in Indiana.
The department has a long history of outstanding education, clinical care, quality improvement and basic, clinical and translational research. The IU School of Medicine OB-GYN teaching faculty and appointed clinical faculty at all 9 campuses throughout Indiana are eager to teach and have medical students, residents and fellows on their teams.
Job Summary
Department-Specific Responsibilities
- Provides support for the Clerkship Program including coordination between stakeholders, coordinating and organizing programs, and planning and developing activities that ensure relevant program accreditations are maintained.
- Monitors schedules at the statewide IUSM campuses that are providing OB-GYN clerkship experiences and provides supervision for the coordinators at those campuses.
- Serves as the central point of contact and provide information for OB-GYN clerkship-related issues at these statewide campuses.
- Compiles complete lists of students and preceptors and generates evaluation requests for both students clinical performance and preceptors clinical teaching effectiveness, and follows up to ensure that all evaluations are completed in a timely manner for each rotation.
- Compiles, analyzes, and determines student clinical averages and final grades.
- Utilizes knowledge of student profiles and medical school policy to determine students with outstanding performance, as well as, students with substandard performance. Presents final grade assignments to the Clerkship Director for final approval.
- Enters and certifies final grades for all students statewide into the online computer system.
- For students with substandard performance, assists clerkship director in assigning an appropriate remediation program.
- Compiles and analyzes various student performance data (e.g., exam scores, final grades, etc.) for aggregate as well as for sub-group analysis.
- Coordinates statewide testing schedule, supervises (proctor) Indianapolis-based students, and implement medical student evaluations.
- Prepares reports and summaries of local and statewide clerkship activities, including analysis of summaries to make recommendations for medical student and faculty awards.
- Schedules intersession activities and evaluations with both teaching faculty as well as with other statewide clerkship coordinators on and off campus.
- Counsels medical students regarding personal and academic problems affecting their academic performance.
- Resolves student grade discrepancy issues, scheduling conflict issues, and curriculum assignment issues.
- Counsels medical students about their schedules, clinical duties, and required assignments.
- Resolves teacher and student related concerns. Provides positive and corrective feedback to teaching faculty and students.
- Provides assistance to faculty and Residents to troubleshoot and resolves difficulties with completing online verifications of students, clinical requirements, and clinical performance evaluations.
General Responsibilities
- Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
- Schedules rotations and clinic hours for members. May arrange extracurricular activities.
- Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
- Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
- Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
- Implements program improvement projects from initiation to execution.
- Offers recommendations to improve program administration and/or the overall quality of care.
- Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as High School Equivalency Diploma or General Educational Development).
WORK EXPERIENCE
Required
- 4 years of experience in administration, office management, or program coordination.
Preferred
- Experience in a clinical or academic setting.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintain a high degree of professionalism.
- Demonstrate time management and priority setting skills.
- Demonstrate a high commitment to quality.
- Possess flexibility to work in a fast-paced, dynamic environment.
- Highly thorough and dependable.
- Possess a high degree of initiative.
- Build strong customer relationships.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indiana University Indianapolis
Indianapolis, Indiana
Advertised Salary
$50,000.00 - $54,000.00 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Health Services
Job Family: Clinical Education
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
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