Clinical Education Coordinator

Department

OBSTETRICS AND GYNECOLOGY (IN-OBGY-IUINA)

Department Information

The Indiana University (IU) School of Medicine Department of Obstetrics and Gynecologys mission is to advance reproductive health care in Indiana and improve the quality of health care nationally and abroad. With a steadfast commitment to recruiting and retaining a strong and talented faculty, fellow and resident population to better serve the community, we are educating and preparing the next generation of OB-GYN physicians and improving health in Indiana.

The department has a long history of outstanding education, clinical care, quality improvement and basic, clinical and translational research. The IU School of Medicine OB-GYN teaching faculty and appointed clinical faculty at all nine campuses throughout Indiana are eager to teach and have medical students, residents and fellows on their teams.

Job Summary

Department-Specific Responsibilities

• Coordinates, processes, verifies, and maintains academic and/or staff HR related documentation, which may include recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absence.
• Assists academic and/or staff HR team by researching information and answering academic and/or staff HR or policy related questions.
• Creates, compiles, prepares reports and documents for academic and/or staff HR related activities.
• Performs data entry for processing transactions and maintaining and keeping employee information current.
• Provides administrative support to other academic and/or staff HR staff.
• Maintains high standards of confidentiality of all employee records and documents.

General Responsibilties

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
• Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years of experience in administration, office management, or program coordination.

Preferred

• Experience in a clinical or academic setting.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.

Preferred

• Ability to provide HR support using Microsoft 365.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University School of Medicine

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234