Clinical Research Coordinator Associate

The Stanford Center for Precision Mental Health is focused on advancing precision medicine approaches for mental health. Our research is centered on developing brain-based classifications that improve understanding of the individual and inform personalized treatment selection.

This Clinical Research Coordinator role will serve as a central operational and relationship-management position within the Stanford Center for Precision Mental Health.

Major responsibilities will include the development, coordination, and ongoing management of a broad network of clinical research collaborators and referral partners affiliated with the Center. These collaborators span multiple clinical and research disciplines, including psychiatry, primary care, ophthalmology, radiology, and psychology. The role will involve building strong working relationships across departments, supporting referral pathways into clinical research studies, facilitating communication among stakeholders, and helping ensure efficient coordination across partnering clinical sites and teams. Our clinical research studies incorporate functional MRI as a foundation for brain-based treatment personalization.

One focus in the center will be the launch and operational development of a new interdisciplinary initiative jointly led by the Stanford Center, the Department of Psychiatry, and the Department of Ophthalmology. This initiative will focus on coordinating patient referrals and longitudinal research participation across a series of clinical trials using our personalized fMRI approach, linked with advanced interventions and multimodal assessment approaches. A core component of the CRCA role will include coordinating the scheduling and tracking of functional brain imaging sessions timed to align with treatment protocols and study milestones, including pre-treatment, during-treatment, and post-treatment imaging assessments. Interventions across these studies will include Transcranial Magnetic Stimulation (TMS), ketamine-based treatments, and related emerging therapeutics.

The position will require exceptional organizational skills, strong interpersonal and communication abilities, comfort working across multidisciplinary clinical environments, and the ability to manage complex scheduling and research coordination workflows in a fast-paced academic medical setting. The role will be based within a team that values cooperation, fairness, efficiency, conscientiousness, and diversity of thought and background.

Interested candidates should include in their application:

1. A cover letter addressing the requirements of the role, motivation to contribute to research in precision mental health, and how their education and experience relate to the position described above.

2. Resume or CV

3. In the cover letter or Resume/CV, please include the names of at least three referees.

The position is open until filled. However, because of funding timelines and project milestones, we are seeking to fill this position as soon as possible.

The supervising PI for this position is Leanne Williams. Learn more about the Center at Stanford Center for Precision Mental Health. For specific inquiries about the position: pmhw_admin@stanford.edu.

Specific Tasks Include:

• Coordinate clinical research studies and operational workflows from study start-up through close-out across multiple collaborating departments and clinical programs.
• Manage participant flow across clinical evaluations, imaging visits, and research appointments, including complex scheduling and cross-departmental coordination.
• Coordinate patient referrals and longitudinal participation across a portfolio of clinical trials involving precision mental health interventions, including Transcranial Magnetic Stimulation (TMS), ketamine, and related treatments.
• Coordinate scheduling and tracking of functional brain imaging sessions aligned with study protocols and treatment timelines, including pre-treatment, during-treatment, and post-treatment assessments.
• Determine eligibility of and obtain informed consent from study participants according to protocol requirements; assist in developing and implementing recruitment and referral strategies integrated within clinical workflows.
• Collect participant assessments and research data for precision medicine studies, including administering questionnaires and supporting protocol-specific evaluations.
• Collect and manage functional magnetic resonance imaging and related assessments for participants in precision medicine in mental health and neuroimaging studies.
• Develop, implement, and maintain clinical and operational workflows, standard operating procedures, referral documentation, and research-clinical integration processes across collaborating departments.
• Collaborate with investigators, clinicians, imaging teams, and study staff to ensure research protocols are operationally feasible, efficiently implemented, and well integrated into clinical care settings.
• Build and maintain strong working relationships with clinical research collaborators, clinic managers, nurse coordinators, administrative teams, and referring providers across psychiatry, primary care, ophthalmology, radiology, psychology, and related disciplines.
• Serve as a liaison between the Stanford Center for Precision Mental Health and Wellness, partnering departments, hospital administration, imaging facilities, and community collaborators.
• Support the launch and ongoing operational development of new interdisciplinary translational research initiatives and clinical-research partnerships.
• Identify opportunities to strengthen and expand the Center's network of clinical research collaborators and translational programs.
• Ensure compliance with research protocols and regulatory requirements; review and audit study documentation for completeness and accuracy and prepare Institutional Review Board submissions and renewals.
• Navigate Stanford Health Care systems, including Epic/EHR and scheduling platforms, to support coordination between clinical care, imaging operations, and research activities.
• Monitor expenditures and operational needs related to project activities and study coordination.
• Serve as a primary contact for research participants, collaborators, clinical partners, funders, and regulatory agencies.
• Other duties may also be assigned.
• • The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Qualifications:

DESIRED QUALIFICATIONS:

• Bachelor''s degree in a relevant field (including science, psychology, nursing) with 2+ years of relevant experience in research operations within clinical settings, coordination of research participants and/or or research coordination within an academic medical center or academic hospital setting.

• Demonstrated experience navigating the applied, hands-on operations of doing research within a clinical setting and/or academic medical settings (for example, EPIC, referral management, coordination with clinicians).

• Highly organized with demonstrated examples of project ownership and follow through.

• Prior experience in psychiatry, behavioral health, or neuroscience clinical settings.

• Experience with neuroimaging acquisition or willingness to learn

• Experience in IRB submissions

• Experience with REDCap

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and two years related work experience or a Bachelor's degree in a related field or an equivalent combination of related education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong interpersonal skills to build trust and credibility, alongside the ability to maintain productive working relationships within collaborative teams (for example, across departments, and across providers, schedulers, and administrative staff
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
• May require extended or unusual work hours based on research requirements and business needs. Occasional evening and weekend hours.

The expected pay range for this position is $34.56 to $40.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS (from JDL)

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University''s Administrative Guide, http://adminguide.stanford.edu.