Collections Coordinator

The Hiller Companies, LLC has an immediate opening for Collections Coordinator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The Collections Coordinator is responsible for managing and resolving account receivable balances within an assigned portfolio while ensuring the timely and efficient collection of debts owed to the company.

Pay Range: $23.00/hour - $26.00/hour. The posted salary range reflects the anticipated hiring range for this position at the time of posting and is provided in accordance with applicable pay transparency laws. Actual starting pay will be determined based on job-related factors, including the candidate's qualifications, experience, skills, education, internal equity, geographic location (where applicable), and market considerations. Not all candidates will be hired at the top of the posted range. The posted range reflects base salary only and does not include any applicable bonuses, commissions, overtime, or the value of employee benefits. Eligible employees may participate in the Company's benefit programs, subject to the terms and eligibility requirements of each plan.

Location/Schedule: This position is a US-Based Fully Remote position, supporting Hiller locations in multiple time zones. Must be able to commit to full time work schedule supporting office hours in the Mountain time zone.

Key Responsibilities:

• Communicate with customers via telephone and email about overdue payments in a friendly and professional manner, using tact and empathy to encourage customers to make payments while maintaining positive relationships.
• Encourage customers to make online payments via website portal and provide guidance in navigating the system.
• Collaborate with internal teams to resolve billing discrepancies, address any issues affecting collections, and meet monthly collection goals.
• Conduct account reconciliations to make sure all outstanding balances are accurate in the accounting system and keep accurate notes in customer accounts. If any discrepancies or disputes are identified, resolve them quickly and efficiently.
• Work with reports on collections performance, overdue and aging receivables, and key metrics including Days Sales Outstanding (DSO), percent current, and bad debt reserves. Track any areas of improvement, report results to management and escalate problem accounts.
• Create awareness for opportunities to streamline the collections processes, boost efficiency, and continuously improve the customer experience.
• Stay informed on any changes in regulations to ensure that collections practices follow all legal requirements. File bankruptcy claims on local jurisdictions as needed.
• While working on collections, maintain focus on keeping positive relationships with customers. Aim to resolve any issues and disputes amicably whenever possible.