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College Clerical Assistant II - Part Time

City Colleges of Chicago

Chicago, IL

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Community and Social Services, Customer Support/Service, Data Entry, Desktop PC, Diversity, Educational Administration, Employee Retention, Financial Aid, Financial Reporting, High School Diploma, Higher Education, Keyboards, Leadership, Mail Processing, Office Equipment, Organizational Development/Management, PC (Personal Computer) Systems, Payroll Administration, Presentation/Verbal Skills, Publications, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Skills, Telephone Skills, Training/Teaching, Typing, Word Processing, Writing Skills
LOCATION
Chicago, IL
POSTED
Today
COLLEGE CLERICAL ASSISTANT II-PART TIME

ADULT EDUCATION DEPARTMENT

MALCOLM X COLLEGE

Malcolm X College is seeking a College Clerical Assistant II for Adult Education Department. Under supervision, this position performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

ESSENTIAL DUTIES:
• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
• Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

QUALIFICATIONS:
• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
• Proficient in PC desktop and related software programs. Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.

Additional Information:

The schedule for this position is M-F 9:00am - 4:30pm, once a week 11am-6:30pm

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago

Malcolm X College has been recognized as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits, please visit our benefits page.

About the Company

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City Colleges of Chicago

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