Title: Commercial Lease Administrator / Accounting Support
Location: Melville, NY (on-site)
Schedule: Monday – Friday 9:00am – 5:00pm
Compensation: $85,000-100,000

The Commercial Lease Administrator / Accounting Support professional is responsible for maintaining accurate commercial lease records, overseeing lease-related financial activity, and supporting ownership and the CFO with accounting coordination and financial reporting. This role requires strong accounts payable and accounts receivable experience, exceptional attention to detail, and the ability to manage deadlines while ensuring the accuracy of leasing documentation and financial records.

The ideal candidate has experience working with commercial leases, financial data, and accounting processes, with proficiency in Yardi and the ability to collaborate directly with senior financial leadership.

Your Contributions

• Manage and maintain commercial lease agreements, amendments, renewals, and related documentation.
• Track critical lease dates, rent escalations, expirations, and contractual obligations.
• Abstract lease information and ensure accurate data entry and maintenance within Yardi.
• Calculate and process monthly rent escalations, including applicable taxes, insurance, and other contractual charges.
• Prepare and distribute tenant invoices and maintain accurate accounts receivable records.
• Monitor outstanding receivables, respond to billing inquiries, and assist with account reconciliations.
• Process accounts payable invoices, including scanning, coding, routing for approval, and coordinating payments.
• Work closely with the CFO on financial tracking, reporting, reconciliations, and other accounting-related responsibilities.
• Provide lease-related financial documentation and support schedules for periodic and annual financial reporting.
• Prepare and maintain broker commission agreements and track related financial activity.
• Update ownership reports and maintain accurate records of commercial leasing activity.
• Maintain Yardi Commercial Café and ensure the accuracy of tenant account information.
• Assist with real estate tax certiorari documentation and related financial records.
• Draft tenant correspondence regarding billing matters, account balances, and security deposit transactions.
• Maintain organized electronic and physical files to support financial accuracy, reporting, and compliance.
• Provide additional accounting and administrative support to the CFO and ownership as needed.

• Previous experience in commercial lease administration, accounting support, or a related financial operations role.
• Strong accounts payable and accounts receivable experience required.
• Experience working directly with a CFO, Controller, or senior accounting leadership preferred.
• Yardi experience required, ideally within a commercial real estate environment.
• Understanding of lease-related financial transactions, invoicing, reconciliations, and financial reporting.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accurate financial records.
• Notary license and/or HR experience is a plus but not required.