Commercial Legal Secretary

Full-Time Position

About Us

Our law firm client specializes in commercial litigation and corporate law. We are seeking a highly skilled and experienced Commercial Legal Secretary to join our dynamic team. This role is crucial in supporting our attorneys and ensuring the smooth operation of our legal practice.

Job Overview

We are looking for a detail-oriented and efficient Commercial Legal Secretary with 2-10 years of experience in commercial litigation. The ideal candidate will have excellent organizational skills, be proficient in calendaring, and possess a strong understanding of legal procedures and terminology.

Key Responsibilities

• Document Preparation and Management:
  • Draft, format, and proofread legal documents, including pleadings, motions, briefs, and correspondence
  • Maintain and organize both physical and electronic filing systems
  • Ensure all documents are properly filed and easily retrievable
  • Prepare and assemble document packages for court filings, client meetings, and arbitrations
• Calendaring and Scheduling:
  • Manage attorneys' calendars, including court appearances, depositions, and client meetings
  • Schedule appointments and coordinate travel arrangements
  • Monitor and update critical dates and deadlines for cases
  • Ensure timely filing of court documents and adherence to legal deadlines
• Client Communication:
  • Act as a liaison between attorneys, clients, and other parties
  • Handle incoming calls and emails professionally and efficiently
  • Prepare and send client correspondence and invoices
  • Maintain client confidentiality and adhere to ethical standards
• Case Management:
  • Assist in case preparation, including document review and organization
  • Maintain case files and ensure all relevant information is up-to-date
  • Prepare and organize exhibits for trials and hearings
  • Assist with e-discovery processes and manage electronic databases
• Legal Research:
  • Conduct basic legal research using online databases and resources
  • Assist attorneys in locating relevant case law and statutes
  • Prepare research summaries and reports as needed
• Office Administration:
  • Manage office supplies and equipment
  • Coordinate with IT support for technology-related issues
  • Assist with billing and time entry processes
  • Contribute to the overall efficiency of the office operations

Qualifications

• 2-10 years of experience as a legal secretary, preferably in commercial litigation
• High school diploma required; Associate's or Bachelor's degree preferred
• Proficiency in legal software applications, including case management systems and e-filing platforms
• Strong knowledge of legal procedures, terminology, and court rules
• Excellent typing speed and accuracy