Communications and Operations Coordinator

Location: Orlando, United States of America

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world's largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

When you rely on airlines to connect you in flight, you rely on Thales. In an increasingly fast paced world, we make the unpredictable, predictable by connecting and entertain passengers to make your life better. Combining a diversity of talents, we master the decisive moments that matter to passengers and airlines. Whatever it takes.

Communications & Operations Coordinator

Orlando, Florida, USA (Onsite)

Position Summary

Thales is seeking a Communications & Operations Coordinator in Orlando, Florida. The Communications & Operations Coordinator provides communications, marketing, administrative, and operational support to Aviation Global Services (AGS) and the Orlando Operations Leadership Team. In this role, you will support the development and execution of internal and external communications, digital content, presentations, employee communications, events, branding initiatives, and other communication campaigns. The role also provides high-level coordination and administrative support to Operations leadership, including calendar and meeting coordination, travel arrangements, expense reporting, preparation of business materials, organizational reporting, and site activities. Working with a high degree of initiative, discretion, and independent judgment, you will regularly handle confidential and sensitive information and interact with employees, senior leaders, customers, partners, visitors, and external service providers. The role requires strong communication, organizational, project coordination, and interpersonal skills and the ability to manage multiple priorities in a fast-paced and changing environment.

Key Areas of Responsibility

• Communications & Marketing

• Develop and coordinate internal and external communications supporting AGS business priorities and initiatives.

• Draft and edit content for employee communications, email campaigns, intranet pages, digital channels, web content, and social media.

• Create and edit presentations, templates, infographics, communications materials, and other visual content.

• Support communications campaigns, employee engagement initiatives, leadership communications, and major business announcements.

• Coordinate communications activities associated with exhibitions, company meetings, employee events, videos, graphics, and other multimedia projects.

• Support branding and communications activities for the Orlando facility.

• Coordinate with internal stakeholders and third-party service providers, including preparing project briefs, schedules, materials, and other project documentation.

• Ensure communications and materials are aligned with company branding standards and AGS communications objectives.

• Operations & Leadership Support

• Provide administrative and operational coordination to members of the Orlando Operations Leadership Team.

• Coordinate leadership meetings, workshops, business reviews, and other events, including conference rooms, virtual meeting technology, catering, agendas, meeting materials, and logistics.

• Assist in creating and editing presentations, reports, spreadsheets, dashboards, correspondence, and leadership communications.

• Support preparation of materials for operational reviews, EXCOM meetings, regional reviews, Global Business Unit reviews, and other business meetings.

• Coordinate domestic and international travel arrangements, itineraries, and associated logistics as required.

• Prepare and submit expense reports and support compliance with company travel and expense policies.

• Proactively compile and organize information and materials required for upcoming leadership meetings and business activities.

• Maintain and update organizational charts, leadership materials, and electronic files in partnership with Operations leadership.

• Coordinate corporate visitors, customers, leadership visits, and site events.

• Provide administrative support to other leadership team members or administrative colleagues as business needs require.

• Site & Event Coordination

• Coordinate employee and leadership events, meetings, site luncheons, and other Orlando facility activities.

• Support visitor coordination and site logistics as needed.

• Serve as a liaison with Facilities, IT, HR, Communications, and other functions in support of site activities.

• Support onboarding, employee events, and other site initiatives requiring cross-functional coordination.

• Partner with HR on interview scheduling and candidate travel coordination, as required.

• Conduct employment verification activities when assigned and authorized.

• Provide other communications, administrative, and operational support based on business needs.

Minimum Qualifications

• Bachelor's degree in Communications, Marketing, Business Administration, Business Management, Public Relations, or a related field., or an equivalent combination of education and experience.
• Minimum of 1-2 years of related professional experience in communications, marketing, business operations, executive/leadership support, project coordination, or a related function.
• Strong written and verbal communication skills.
• Demonstrated ability to prepare professional presentations, reports, correspondence, and communications.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating presentations and visual communication materials.

Special Position Requirements

• Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 52,086.72 - 91,902.48 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including - but not limited to - the employee's career path history, competencies, skills and performance, as well as the company's annual salary budget, the customer's program requirements, and the company's internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please raise HR request through MyThales)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

• Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance
• Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
• Company paid holidays and Paid Time Off
• Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program