Communications & Event Program Coordinator

Our Client, an AV Manufacturing company, is looking for a Communications & Event Program Coordinator for their Foster City, CA location.

Responsibilities:

• Keep day-to-day PR programs running smoothly, working closely with the team to drive projects forward.
• Track media coverage and sentiment. Note key hits for the PR team and prep coverage summaries for internal distribution.
• Build and maintain targeted media lists for campaigns, pitches, and outreach.
• Draft fact sheets and media pitches, partnering with the team to identify compelling story angles and the right reporters.
• Manage inbound speaking opportunities and cross-functional event requests.
• Support requests for communications initiatives with external partners/vendors.
• Track and coordinate submissions for key industry awards and publications.
• Organize key team syncs (e.g., CorpComms Team Sync), driving agenda preparation, capturing action items, and ensuring timely follow-through across the team.
• Draft and synthesize recurring internal updates, including End-of-Week reports, project status summaries, and team-wide metric rollups.
• Maintain and update team budget tracking spreadsheets, assisting with monthly budget reconciliations and purchase order tracking in partnership with finance.
• Support Event and Program Managers with smaller logistical details, scheduling, document prep, and vendor/asset coordination as needed.
• Provide occasional on-site support for key external events, assisting with run-of-show logistics, check-ins, or live team communications.
• Actively spot opportunities where AI and lightweight automation can save the team time including automated meeting notes/summaries, budget reconciliation, and status tracking - using Claude, Gemini, Asana workflows, and internal tools to build reusable templates and processes.

Requirements:

• 1-3 years of experience in PR, events, communications, or marketing (agency or in-house).
• Relentless organization and attention to detail-you thrive when managing multiple moving parts and tight deadlines.
• Strong, clear writing and editing abilities.
• Fluency with AI tools and a genuine drive to use them to work smarter.
• Excellent interpersonal skills and a calm, professional demeanor under pressure.
• Comfort operating in a fast-paced environment where priorities shift quickly.
• Nice to Have
• Interest in or exposure to technology, robotics, mobility, or autonomous vehicles.
• Experience with Meltwater and Asana

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities