Compensation and Information Records Specialist

Posting Details

Position Information

Position Title Compensation and Information Records Specialist Work Location Springfield Campus Out-of-State Employment

Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.

Department Office of Human Resources HR Home Department 060103 OFFICE OF HUMAN RESOURCES Pay Grade 14 Proposed Salary $20.89 hourly Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function

The Compensation and Information Records Specialist assists in the administration of personnel transactions, employee records, Human Resources operational systems, and related employment processes. The Compensation and Information Records Specialist reviews personnel action forms and supporting documentation for completeness and adherence to established procedures, maintains employee records, enters and updates information in Human Resources systems, and assists departments with employment-related transactions.

This position serves as a resource to supervisors, administrative assistants, and departmental personnel by providing training and guidance regarding personnel action forms, Human Resources procedures, workflow processes, and system usage. The position administers routine user access to assigned Human Resources systems, assists users with system-related issues, and supports the accurate and efficient processing of personnel actions affecting employee records and compensation.

The Compensation and Information Records Specialist applies established policies, procedures, and business rules to employment transactions and personnel administration activities while referring complex policy interpretations, compensation matters, compliance concerns, workflow issues, system enhancement requests, and unusual employment situations to higher-level Human Resources staff.

Description of Primary Duties

The Compensation and Information Records Specialist assists in the administration of personnel transactions, employee records, Human Resources operational systems, and related employment processes. The Compensation and Information Records Specialist reviews personnel action forms and supporting documentation for completeness and adherence to established procedures, maintains employee records, enters and updates information in Human Resources systems, and assists departments with employment-related transactions.

This position serves as a resource to supervisors, administrative assistants, and departmental personnel by providing training and guidance regarding personnel action forms, Human Resources procedures, workflow processes, and system usage. The position administers routine user access to assigned Human Resources systems, assists users with system-related issues, and supports the accurate and efficient processing of personnel actions affecting employee records and compensation.

The Compensation and Information Records Specialist applies established policies, procedures, and business rules to employment transactions and personnel administration activities while referring complex policy interpretations, compensation matters, compliance concerns, workflow issues, system enhancement requests, and unusual employment situations to higher-level Human Resources staff.

Minimum Acceptable Qualifications

Education: A high school diploma or the equivalent is required.

Experience: At least two years of work experience with database and record keeping of comparable complexity is required with clerical, administrative support, and customer service required; experience in human resources or payroll data entry and record keeping is preferred.

Skills: Effective verbal and written communication skills are required. Must have the ability to:

• Maintain confidentiality of employee and University information.
• Organize and prioritize multiple assignments and deadlines.
• Review documents for accuracy and completeness.
• Learn and apply Human Resources policies, procedures, and operational practices.
• Provide professional customer service to employees and departments.
• Communicate procedures and instructions clearly to users with varying levels of experience.
• Work independently within established guidelines.
• Establish and maintain effective working relationships.

Working knowledge of Microsoft Word, Excel, and other office productivity software is required. The ability to learn and effectively utilize Human Resources information systems, workflow systems, electronic forms, and document management systems is required. The ability to organize large volumes of work, work independently, evaluate and determine the correct course of action among many, process, code, and enter large volumes of information with accuracy and attention to detail within payroll deadlines, and make good decisions.

Other: During certain periods of the year, it may be necessary to work more than forty hours in a week to complete assignments and meet operational deadlines.

Additional Qualifications Link to Job Description https://www.missouristate.edu/Human/JobDescriptions/5401.htm Open Date 11/02/2026 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants

First date of consideration will be November 16, 2026. Review of applications will continue until position is filled.

During certain periods of the year, it may be necessary to work more than forty hours in a week to complete assignments and meet operational deadlines.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20260292FTS Quicklink for Posting https://jobs.missouristate.edu/postings/88882

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this vacancy?

• Indeed

• Linkedin

• Missouri State University Website

• Google

• Employee Referral

• Job Alerts

• HigherEdJobs.com

• Personal Contacts / Networking

• Job Board (CareerBuilder.com, Monster, etc.)

• Other

• • Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

• • Do you have a High School Diploma or Equivalent?

• Yes

• No

• • Please describe your experience with database and record keeping.

(Open Ended Question)

• • How many years of clerical/office experience do you have?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Unofficial Transcripts - 1
• Other Documents -1