Compliance Coordinator
The Compliance Coordinator provides administrative and operational support to the Compliance Manager in ensuring that all facilities remain compliant with federal, state, and accreditation requirements. This role is responsible for coordinating regulatory applications, maintaining active licenses and registrations, supporting new hospital setup activities, and assisting with ongoing compliance reporting and documentation across multiple states.
This position plays a key role in facilitating facility licensing, supporting the onboarding of new facilities, and promoting continuous regulatory readiness and compliance across the organization. The Compliance Coordinator ensures timely submission, renewal, tracking, and maintenance of required permits, registrations, and regulatory filings.
ESSENTIAL RESPONSIBILITIES:
New Facility Setup & Regulatory Enrollment Support
- Assist with regulatory setup for new hospital openings, including preparation, submission, and tracking of required applications and registrations.
- Coordinate and maintain documentation for DEA registrations for facilities and providers as applicable.
- Support BNDD (Bureau of Narcotics and Dangerous Drugs) registrations and renewals.
- Assist with CLIA certification applications, renewals, and compliance tracking.
- Support COLA accreditation processes, documentation, and ongoing maintenance requirements.
- Coordinate Radiology and imaging department registrations and state-specific licensing requirements.
- Assist with facility licensing applications and renewals across multiple states.
Facility Compliance Maintenance
- Track and maintain active compliance requirements for existing facilities to ensure continuous regulatory readiness.
- Monitor expiration dates for licenses, certifications, and registrations and ensure timely renewals.
- Maintain organized compliance tracking systems and documentation repositories.
- Assist in ensuring facilities remain compliant with applicable federal, state, and accreditation standards.
State Reporting & Regulatory Support
- Assist Compliance Manager with preparing and submitting required state reports across multiple states.
- Collect, organize, and validate data required for regulatory reporting.
- Ensure timely submission of recurring regulatory filings and documentation.
- Maintain awareness of varying state-specific compliance requirements.
Permits & Operational Licensing
- Assist with obtaining, renewing, and maintaining operational permits including kitchen permits, food service permits, and environmental health requirements.
- Track compliance status for facility operational licenses and supporting documentation.
- Coordinate with internal departments and external agencies to resolve permitting issues.
Data Tracking & Reporting
- Maintain compliance tracking logs, spreadsheets, and regulatory databases.
- Pull regulatory reports and assist in compiling compliance dashboards and summaries.
- Support preparation of documentation for audits, surveys, and regulatory inspections.
- Assist in identifying gaps, missing documentation, or overdue compliance items.
Administrative Compliance Support
- Provide general administrative support to the Compliance & MSO Manager and department.
- Organize regulatory files, correspondence, and compliance documentation.
- Support preparation for surveys, audits, and site visits.
- Assist with follow-up actions related to compliance findings or corrective action plans.
- Other duties as assigned.
QUALIFICATIONS:
Education
- High school diploma or equivalent required.
- Associate degree in Healthcare Administration, Public Health, Business, or related field preferred.
Experience
- Minimum 2-4 years of experience in healthcare compliance, regulatory support, licensing, or healthcare administration required.
- Experience supporting hospital or multi-facility healthcare operations strongly preferred.
- Familiarity with healthcare regulatory processes (state licensing, DEA, CLIA, or similar) preferred.
- Experience working in a multi-state healthcare organization is highly desirable.
Knowledge, Skills, and Abilities
- Strong organizational skills with the ability to manage multiple deadlines and regulatory requirements.
- High attention to detail and accuracy in documentation and tracking.
- Ability to interpret basic regulatory requirements and follow structured compliance processes.
- Strong communication skills for interacting with internal departments and external agencies.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and tracking systems.
- Ability to work independently while supporting a manager in a fast-paced environment.
- Strong problem-solving skills with ability to escalate issues appropriately.