Job Description
Department: Litigation
About Us:
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
The Compliance Specialist provides comprehensive legal and compliance support for a portfolio of nonprofit organizations and Political Action Committees (PACs). Working under the direction of the Government Affairs and Compliance Manager, this role is responsible for managing day-to-day compliance operations, preparing and filing disclosure reports, coordinating intake and investigations support, maintaining records, and ensuring clients meet regulatory obligations and critical deadlines. The position offers the opportunity to work closely with attorneys, clients, government agencies, and internal stakeholders in a fast-paced, collaborative environment. This hybrid position offers a work schedule of 3 days per week in the Washington D.C or Philadelphia office.
Why Join Us?
Your Role:
As a Compliance Specialist within our Government Affairs & Compliance Team, you will:
What We're Looking For:
About Us:
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
The Compliance Specialist provides comprehensive legal and compliance support for a portfolio of nonprofit organizations and Political Action Committees (PACs). Working under the direction of the Government Affairs and Compliance Manager, this role is responsible for managing day-to-day compliance operations, preparing and filing disclosure reports, coordinating intake and investigations support, maintaining records, and ensuring clients meet regulatory obligations and critical deadlines. The position offers the opportunity to work closely with attorneys, clients, government agencies, and internal stakeholders in a fast-paced, collaborative environment. This hybrid position offers a work schedule of 3 days per week in the Washington D.C or Philadelphia office.
Why Join Us?
- Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
- Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
- Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
- Impactful Contributions: Play a key role in supporting nonprofit and political compliance programs that help clients navigate complex regulatory requirements and achieve their goals.
Your Role:
As a Compliance Specialist within our Government Affairs & Compliance Team, you will:
- Manage the day-to-day compliance operations for nonprofit and PAC clients, serving as the primary point of contact for communications, inquiries, and regulatory matters.
- Prepare, review, and coordinate disclosure filings, reports, and submissions for attorney and client review while ensuring compliance with applicable laws and deadlines.
- Monitor statutory and regulatory timelines, identify potential compliance risks, and escalate issues as needed.
- Maintain accurate records of nonprofit and PAC activities, including contributions, disbursements, filings, and supporting documentation.
- Support compliance reviews, audits, investigations, and regulatory responses through records gathering, reporting, and documentation management.
- Collaborate with attorneys, clients, and internal teams to provide updates, track action items, and ensure efficient program operations.
- Assist with process improvement initiatives designed to strengthen compliance, reduce risk, and improve transparency and operational efficiency.
- Demonstrate familiarity with, and willingness to learn, QuickBooks and other bookkeeping software platforms, as well as PAC and lobbying reporting CRM's.
What We're Looking For:
- Client Service Focus: Demonstrated ability to anticipate client needs and provide exceptional service to both internal and external stakeholders.
- Communication Skills: Strong written and verbal communication skills, with the ability to explain complex processes and requirements clearly.
- Attention to Detail: Exceptional organizational skills with a commitment to accuracy and quality in all work products.
- Problem Solving: Sound judgment, analytical thinking, and the ability to manage sensitive matters with discretion and professionalism.
- Collaboration: Proven ability to work effectively with diverse teams, build relationships, and support shared goals.
- Adaptability: Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
- Minimum of 3 years of experience in a legal, compliance, accounting, regulatory, public records, government affairs, or related field.
- Experience managing high-volume, deadline-driven workflows involving multiple stakeholders.
- Knowledge of compliance processes, documentation management, and regulatory reporting requirements.
- Previous experience supporting nonprofit organizations and/or Political Action Committees (PACs) is preferred.
- Strong proficiency with Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
- Experience with bookkeeping software preferred.
- Experience with document management systems such as NetDocuments and Adobe Acrobat prefer
Numbers & Facts
| Location | Washington, District of Columbia |
Skills
- Accounting Standards and Regulationsunmatched
- Adobe Acrobatunmatched
- Analysis Skillsunmatched
- Bookkeepingunmatched
- Communication Skillsunmatched
- Customer Relationship Management (CRM)unmatched
- Customer Support/Serviceunmatched
- Detail Orientedunmatched
- Disbursementsunmatched
- Document Managementunmatched
- Documentationunmatched
- Governmentunmatched
- Intuit Quickbooksunmatched
- Leadershipunmatched
- Legalunmatched
- Legal Support Skillsunmatched
- Lobbyingunmatched
- Maintain Complianceunmatched
- Mentoringunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Monitor Regulationsunmatched
- Multitaskingunmatched
- Nonprofitunmatched
- Operational Improvementunmatched
- Operational Strategyunmatched
- Operations Managementunmatched
- Organizational Skillsunmatched
- Picture Archiving and Communication System (PACS)unmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Process Managementunmatched
- Record Keepingunmatched
- Regulationsunmatched
- Regulatory Complianceunmatched
- Regulatory Reportsunmatched
- Regulatory Requirementsunmatched
- Risk Analysisunmatched
- Risk Managementunmatched
- Statutory Lawsunmatched
- Team Playerunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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