Compliance Specialist

Description: Compliance Analyst, Licensing - for Legal and Compliance Department

The Legal and Compliance is a service-oriented organization of skilled professionals who strive to ensure the organization closely aligns with state and federal regulatory requirements in all of its business practices.

Responsibilities:

Conduct thorough research on licensing topics with state real estate commissions and regulatory agencies
Analyze brokerage and individual license requirements and ensure compliance with state regulatory guidelines
Maintain, monitor, and update data in an internal licensing management system (Airtable) for individual and company license work
Pull and administer licensing reports for Business Lines Compliance Teams, Management Teams, and Business stakeholders
Coordinate communication with state real estate commissions, designated brokers, and internal stakeholders regarding licensing matters
Complete license verification checks with state agencies and escalate exceptions to management
Reconcile expenses related to license applications, renewals, and general license maintenance
Complete administrative tasks such as ordering licensing documentation from state real estate commissions
Submit new license, reciprocal, amendment, renewal, and surrender filings via state real estate commission portals
Review and advise licensees on requirements for new and reciprocal licenses, including broker agreement execution
Monitor licensee rosters and ensure upcoming renewal and continuing education deadlines are met
Facilitate and complete documentation signings with designated brokers and individual licensees during onboarding and renewals
Multitask and work independently to deliver high quality service and results in a dynamic environment


Minimum Requirements:

At least 5 years of experience handling real estate brokerage licensing, compliance, or equivalent experience in a regulated industry
Bachelor's Degree preferred
Ability to understand the regulatory framework and industry practices applicable to real estate brokerage licensing at both the individual and entity level
Excellent interpersonal, written, and verbal communication skills
Experience with exposure to confidential information and an understanding of the importance of maintaining such confidentiality including legal, financial, and personal information
Proven analytical ability and initiative
Strong organizational skills and attention to detail
Experience in document management and electronic record keeping
Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced dynamic environment
Experience with state real estate commission portals, Airtable, and/or DocuSign preferred
Proficient within the Microsoft and Google suites