Conference Coordinator

Flik Hospitality Group

Salary: $70000 - $80000 /year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish.

Job Summary

The Events Coordinator serves as the primary point of contact for employee events at Duolingo's New York City office, supporting the Global Events Team in creating engaging, well-executed experiences that bring the company's culture to life. This role is responsible for coordinating event requests, managing event logistics, overseeing vendor relationships, supporting onsite event execution, and tracking event budgets.

This is a hands-on, collaborative position that partners with workplace operations, facilities, culinary teams, security, vendors, and internal stakeholders to deliver exceptional employee experiences while ensuring events are executed efficiently and professionally.

Key Responsibilities

• Serve as the liason for employee internal event requests
• Coordinate event planning, scheduling, logistics, building access, and post-event follow-up.
• Advise internal teams on event spaces, planning procedures, and office policies.
• Support event setup, execution, breakdown, and onsite troubleshooting.
• Coordinate major company events including Halloween, Owlidays, Bring Your Child to Work Day, Hackathons, Employee Recognition Month, and other campus activations.
• Manage recurring employee programs such as Snacky Hours, Pub Nights, office celebrations, and community events.Partner with culinary teams and catering vendors to execute food and beverage services.
• Create event timelines, production schedules, and run-of-show documents.Build strong relationships with facilities, security, building management, and external vendors.
• Source and manage vendors while maintaining preferred vendor partnerships.
• Track event budgets, process expenses, and assist with financial reporting.
• Maintain the company events calendar and coordinate employee communications through Slack, signage, and other channels.
• Identify operational challenges and implement solutions to ensure successful event execution.

Required Skills

• The Events Coordinator should demonstrate exceptional organization, attention to detail, professionalism, and a hospitality-first mindset. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to problem-solving.
• Successful candidates are collaborative, relationship-focused professionals who thrive in fast-paced environments and are passionate about creating memorable employee experiences.

Preferred Qualifications

• Bachelor's degree in Hospitality, Communications, Marketing, Event Management, or a related field, or equivalent professional experience.
• Three or more years of event coordination, workplace experience, hospitality, or event operations.
• Experience planning and executing internal employee events or corporate programs.
• Strong vendor management and budget tracking experience.
• Experience in a corporate, technology, or fast-paced workplace environment preferred.
• Excellent organizational, project management, and communication skills.
• Proficiency with Google Workspace, Slack, Canva, event management platforms, and project management software.
• Ability to manage multiple projects while maintaining exceptional attention to detail.
• Passion for creating engaging workplace experiences and building employee community.

Operational Expectations

• Must be comfortable working onsite in a fast-paced environment with changing priorities.
• Flexibility to support occasional early mornings, evenings, and special events.
• Ability to travel occasionally, including to Duolingo's Pittsburgh office.

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Req ID: 1577768

Flik Hospitality Group

Kristan McIntosh

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