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Construction Administrative Assistant

Addison Group

Bethesda, MD

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JOB DETAILS
SALARY
$24–$27 Per Hour
SKILLS
Administrative Skills, Adobe Acrobat, Billing, Change Requests/Orders, Communication Skills, Construction, Construction Support, Consulting, Detail Oriented, Documentation, Insurance Documentation, Leadership, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Management, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Real Estate, Real Estate Development, Record Keeping, Reimbursement, Spreadsheets, Support Documentation, Team Player, Time Management, Vendor/Supplier Management, Writing Skills
LOCATION
Bethesda, MD
POSTED
Today
Job Title: Construction Administrative Assistant

Industry: Construction / Real Estate Development

Location (City, State): Bethesda, MD

Assignment Type: Contract-to-Hire

Pay: $24-$27/hour

Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | Fully onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a well-established organization in the construction and real estate industry, seeking a Construction Administrative Assistant to support a fast-paced leadership team. This is a great opportunity for someone who thrives in a detail-heavy environment, enjoys keeping projects organized, and is confident managing multiple priorities at once.

Job Description:

The Construction Administrative Assistant will provide a combination of project coordination and administrative support for a busy construction department. This person will help manage vendor and contract documentation, maintain project records, assist with approvals and invoicing, and support day-to-day operational needs for the team.

The ideal candidate is proactive, highly organized, and comfortable following up with leadership, project managers, and vendors to keep projects moving forward on schedule.

Key Responsibilities:
  • Prepare and distribute construction-related documents including contracts, purchase orders, change orders, and notices to proceed
  • Coordinate internal approval processes and ensure documents are completed and routed properly
  • Track project timelines, maintain logs and reporting spreadsheets, and assist with project documentation
  • Process invoices, expense authorizations, and vendor-related paperwork
  • Verify and maintain insurance documentation and supporting records
  • Communicate with vendors, project managers, and internal departments via phone and email
  • Compile bid information and organize project data in Excel for leadership review
  • Assist with general administrative and operational support for the construction team
  • Follow up consistently on outstanding approvals, signatures, and project deliverables
Qualifications:
  • 3-5+ years of administrative or project support experience within the construction industry required
  • Experience supporting general contractors, subcontractors, or construction-related teams strongly preferred
  • Familiarity with purchase orders, contracts, project schedules, and change orders
  • Proficiency in Microsoft Office Suite and Adobe Acrobat required
  • Experience with Bluebeam highly preferred; training available
  • Strong written and verbal communication skills
  • Highly organized with strong attention to detail and ability to manage competing priorities
  • Associates or Bachelor's degree preferred
Additional Details:
  • Contract-to-hire opportunity
  • Supporting the Office of the Chief Construction Officer
  • Team size: approximately 9 employees
  • Company size: 1,600+ employees
  • One interview process with leadership and team
  • Immediate start preferred
  • Fully onsite role, 5 days per week
Perks:
  • Opportunity to join a stable and growing organization
  • Exposure to high-level construction operations and leadership
  • Collaborative team environment with hands-on project involvement
  • Fast-moving role with variety in daily responsibilities
  • Potential for long-term growth and permanent placement
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

About the Company

A

Addison Group

Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.

Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.
COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1999
WEBSITE
http://www.addisongroup.com/

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