Administrative Skills, Adobe Acrobat, Billing, Change Requests/Orders, Commercial Construction, Communication Skills, Construction, Construction Management, Cost Analysis, Cost Control, Documentation, Insurance Documentation, Manufacturing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Project/Program Management, Purchase Orders, Sage 300
Construction Administrative Assistant
LHH Recruitment Solutions is partnering with a long-established commercial construction firm in Northwest Houston to hire a Construction Administrative Assistant. This role is perfect for someone who thrives in a dynamic environment, enjoys supporting multiple teams, and is ready to take the next step in their career with a stable, growth-minded company.
Location: 100% Onsite – Houston, Texas 77040 Schedule: Mon–Thurs 6:30am–4:30pm | Fri 7:00am–11:00am Employment Type: Direct Hire (Temp-to-Hire also considered) Compensation: $50,000–$60,000 + Annual Bonus
Responsibilities
- Prepare and issue subcontracts, purchase orders, and change orders
- Save, track, and distribute executed contracts and documents
- Enter commitments and project data accurately into Sage 300 CRE
- Request and track Certificates of Insurance (COIs) from subcontractors
- Coordinate the company's COIs for general contractors
- Order project-related items
- Pull permits, schedule inspections, and learn city-specific processes
- Prepare safety manuals, SDS sheets, warranty letters, and close-out manuals
- Enter new jobs, estimates, and GC change orders into Sage Job Cost/Project Management
- Provide administrative support to the Construction Manager and Job Cost Analyst
- Assist with general office duties to keep operations running smoothly
Requirements
- MUST have office administrative experience AND must have worked in a professional office environment
- 2–3+ years of administrative or project support experience
- Tech-savvy with solid proficiency in MS Outlook, Word, Excel, and PDF tools like Nitro
- Reliable and accountable with strong attendance history
- Strong communicator—able to ask questions, get clarification, and collaborate
- Self-starter, proactive, and able to take initiative without constant direction
- Comfortable working within structured processes and detailed documentation workflows
- Able to thrive in a sometimes chaotic, fast-paced environment
- Comfortable working onsite every day with early-morning hours
Preferred Qualifications
- Experience in construction or manufacturing environments
- Exposure to processing POs, billing, or project documentation
- Familiarity with or interest in learning Sage 300 CRE
- Experience supporting field teams, project managers, or superintendents