About the Opportunity
We are seeking a detail-oriented Construction Accounts Payable / Staff Accountant to join a growing commercial construction company. This position plays a vital role in maintaining the financial health of active construction projects by managing the accounts payable process, reviewing subcontractor payment applications, performing job cost analysis, reconciling bank accounts, and supporting month-end financial reporting.
The ideal candidate thrives in a fast-paced construction environment, possesses exceptional organizational skills, and enjoys collaborating with project managers, vendors, and executive leadership.
Responsibilities-Accounts Payable
- Own the full-cycle accounts payable process from invoice receipt through payment.
- Review and verify invoices for accuracy, coding, approvals, and supporting documentation.
- Process payments via checks, wire transfers, and electronic payments.
- Reconcile vendor statements and promptly resolve discrepancies.
- Maintain vendor records, including W-9s, insurance certificates, lien waivers, and compliance documentation.
- Respond professionally and promptly to vendor inquiries.
Construction Payment Applications
- Review subcontractor payment applications for completeness and accuracy.
- Verify contract values, balances to complete, stored materials, lien waivers, and payment calculations.
- Ensure all documentation complies with company and project requirements.
Job Cost Accounting
- Generate job cost reports for project management teams.
- Review contracts and project commitments for accuracy.
- Assist with cost tracking, forecasting, budgeting, and financial analysis.
- Provide financial insight regarding project costs, cash flow, commitments, and potential overruns.
Banking & Financial Reporting
- Perform monthly bank reconciliations across multiple accounts.
- Assist with cash flow monitoring and identify potential liquidity concerns.
- Reconcile Sage 300 modules and general ledger accounts.
- Maintain schedules for accruals, prepaids, deposits, deferred revenue, and intercompany accounts.
- Assist with month-end and year-end financial reporting.
Process Improvement
- Identify opportunities to improve accounting workflows and internal processes.
- Assist with ERP enhancements and custom reporting initiatives.
- Train team members on accounting procedures and software best practices.
- Recommend solutions that improve efficiency, scalability, and financial accuracy.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or related field preferred.
- 2+ years of construction accounting, project accounting, or accounts payable experience.
- Experience working with subcontractors, payment applications, lien waivers, and job costing.
- Strong understanding of general accounting principles.
- Experience with Sage 300 (Timberline) is highly preferred.
- Advanced Microsoft Excel skills required.
- Excellent analytical, organizational, and problem-solving abilities.
- Strong communication skills with the ability to work cross-functionally.
- Ability to prioritize multiple deadlines in a fast-paced construction environment.
- High level of professionalism, integrity, and confidentiality.
Preferred Experience
- Commercial construction accounting
- Project accounting
- Job costing
- Bank reconciliations
- Construction billing
- ERP systems (Sage 300 preferred)
- Vendor management
- Financial reporting
What We're Looking For
The ideal candidate is someone who:
- Has exceptional attention to detail.
- Takes ownership of their work and follows projects through completion.
- Enjoys working in a collaborative team environment.
- Is highly organized and able to manage multiple priorities.
- Thinks proactively and continuously looks for ways to improve processes.
- Builds strong working relationships with vendors, project managers, and internal team.
Pay: $70,000- $82,000.00 (DOE)
Schedule- FT (M-F 8a-5p)
Location: West Palm Beach, FL
APPLY TODAY!!!