Construction Site Administrative Assistant / Document Control (Procore)

Construction Site Administrative Assistant / Document Control (Procore)

Onsite

Monday–Friday, 10-hour days (about 50 hrs/week); occasional Saturdays

Looking for organized, self-directed Administrative Assistant to support a construction project team from the onsite field office. You'll keep project documentation accurate and up to date, and keep the trailer office running smoothly.

What you'll do

Collect, track, and maintain inspection reports, test reports, completion records, and other project documentation

Manage project documents in Procore or a similar construction document control system

Prepare reports, invoices, memos, letters, and other documents

File and retrieve project records; maintain the records management system

Open, sort, and distribute incoming mail, faxes, and emails, and respond to routine inquiries

Order office supplies and handle basic bookkeeping

Must have

2–4 years of administrative experience in construction, engineering, industrial, or project-based environments

Experience managing inspection reports, test reports, completion records, or similar technical documents

Procore experience or familiarity with construction document control systems

Strong Microsoft Word, Excel, and PowerPoint skills

Organized, confidential, and able to work independently

Available for a 1-year contract, about 50 hours a week onsite, with occasional Saturdays

High school diploma or GED

Safety: Site PPE is provided. You must supply your own steel-toe boots.