Key Responsibilities
Permitting & Compliance
- Manage the permitting process for HVAC, mechanical, electrical, refrigeration, and other construction-related projects across applicable jurisdictions.
- Research local, county, and state permitting requirements, including permit applications, fees, required documentation, plan reviews, inspections, and closeout procedures.
- Prepare, complete, submit, and track permit applications to ensure timely processing and approval.
- Coordinate with municipalities, permitting agencies, third-party permit expeditors, customers, general contractors, and internal teams regarding permitting requirements and project status.
- Gather and review equipment specifications, project scopes, contractor licensing information, valuations, drawings, and other documentation required for permit submissions.
- Identify missing information, resolve permitting questions, and coordinate the collection of required documents to avoid project delays.
- Track permit statuses, outstanding requirements, approvals, inspection deadlines, and expiration dates; maintain accurate records and follow up as needed.
Construction & Project Support
- Accurately enter labor, materials, inventory items, and purchase orders into service tickets/work orders within Ventus.
- Review, proofread, and edit all entries to ensure the scope of work and documentation are complete and accurate.
- Maintain and update all construction‐related waivers, permitting documents, and licensing requirements.
- Perform weekly cost-tracking updates for electrical and construction departments.
- Track rental equipment, lifts, associated costs, and rental durations.
- Prepare and process change orders and assist with requoting as needed.
- Ensure all project deadlines, deliverables, and compliance requirements are met.
- Manage lien waivers, qualification paperwork, and licensing documentation requested by customers or required for project onboarding.
- Maintain organized and up-to-date project files, including permitting and job-specific documents.
- Assist with job cost reporting and provide detailed breakdowns of job performance, costs, and profit margins.
- Utilize Power BI and Google Workspace tools to track project performance, milestones, and progress.
- Prepare reports, correspondence, and perform other administrative duties as needed.
- Perform all additional tasks assigned by management.
Required Skills & Qualifications
- Strong organizational, computer, research, and analytical skills.
- Excellent attention to detail, including accurate data entry, document review, and proofreading.
- Strong written and verbal communication skills, with the ability to communicate professionally with permitting authorities, customers, contractors, and internal teams.
- Ability to research and interpret permitting requirements, application instructions, fee schedules, and construction documentation.
- Strong follow-up, problem-solving, and time-management skills, with the ability to manage multiple projects and meet deadlines.
- Proficiency in Microsoft Office Suite, Google
- Workspace, Adobe, and work order/accounting software; Ventus experience preferred.
- Experience with construction administration, HVAC/mechanical permitting, project coordination, or contractor compliance is preferred.
- Ability to work independently while collaborating effectively with a team.
- Ability to maintain confidentiality and handle customer, project, and financial information professionally.
- Adaptability and the ability to work efficiently in a fast-paced environment.
Schedule
This is a full-time, in-office position. Employees are required to be on-site and ready to work Monday through Friday, from 7:30 AM to 4:00 PM.
RSC Mechanical is a full service maintenance, contracting and construction provider specializing in refrigeration, heating and cooling.
RSC is a family owned and families run company headquartered in Clinton Township, Michigan with regional offices located in the Northeast and Southeast United States.
Since our foundation, by Randy S. Chabot in 1988, we have perpetually worked to train, mentor and educate ourselves to be the best managers, mechanics and administrators in our field. The RSC family is constantly building each other up so we can achieve great things and provide for one another.
This company was founded upon methods of operation that ensure our customers can maintain the freshest and highest quality products with the greatest efficiency. Our focus is service and we look forward to helping you service your customers.
Salary
$18.00 per hour
Benefits
Health insurance, Dental insurance, Vision insurance, Paid time off, 401(k) matching
Job Type
Full time
Schedule
Monday to Friday