Contract Administrator

Contract Administration Position

The primary purpose of this position is to provide contract administration for all goods and services procured by HABC and to perform a wide range of administrative tasks in support of the procurement department. The incumbent also participates in developing specifications for purchase orders/service agreements and in contracting for procurement services. All activities must support the Housing Authority of Baltimore City ("HABC" or "Authority") mission, strategic goals, and objectives.

Essential duties and responsibilities include:

• Maintains and administers contracts and contract modifications with vendors and service providers.
• Initiates, maintains, reviews, and provides the appropriate procurement action for the HABC Blanket Order System; reviews and updates the Blanket Order balance thresholds; and contacts associated vendors with any procurement-related issues.
• Creates and maintains self-explanatory and auditable contract tracking schedules in a structured, standard format.
• Monitors and reports on the administration of contracting/procurement activities; monitors quantitative and qualitative benchmarks, timeliness, and cost projections against which to measure contract activities; and submits reports on findings.
• Maintains vendor contractor list for each solicitation.
• Assists with developing specifications for commodities and services to be purchased; assists with preparation of RFPs, RFQs, and IFB language; and assists with development of language for evaluating and scoring proposals.
• Prepares reports to assess procurement activities; tracks performance to compare with HABC's goals and objectives.
• Stays abreast of HABC's procurement policies and procedures.
• Compiles, reviews, and inputs HABC MBE vendor utilization information from various sources, including the Master Contract File and vendor Maintenance File, and inputs this source data in the HUD 2516 Report.
• Works closely with HABC's Fair Housing Office to ensure that the HUD 2516 and the HUD 60002 for Section 3 Utilization Reports are submitted to HUD in a timely manner.
• Performs other duties as assigned.

Minimum education, training, and/or experience required:

Bachelor's Degree in business administration, construction management, or related field(s) and a minimum of four (4) years of experience in purchasing, contracting, or procurement. An equivalent combination of education, training, and experience may be considered.

Special requirements:

• Possession of a valid Maryland driver's license.
• Must be able to be covered under the Authority's vehicle insurance policy.

Other requirements:

• Availability to work some evenings and weekends as needed.
• Successful completion of a prescreening investigation, including verification of employment history and education credentials.
• A 6-month probationary period applies to this full-time permanent position.
• Must not engage in private real estate business.