Contract Administrator

Contract Administrator

The Contract Administrator is responsible for building accurate maintenance contract estimates, creating lawn and snow proposals, and coordinating all contracts through the annual renewal cycle. This role is responsible for ensuring every maintenance renewal and new bid is delivered accurately, on time, and priced to the company''s margin standards. Continuous communication with regional leadership, sales, and account management is essential to ensure competitive pricing, timely contract entry, and a seamless customer experience at every touchpoint.

Team Member Benefits

• Pay: $20 - $23 paid hourly, based on experience
• Compensation Incentives
• Health, Vision, & Dental Benefits
• 401(k) plan, with company match
• Short Term and Long Term Disability
• Employee Assistance Program
• Performance reviews
• Company events
• Awards and recognition from peers and leaders
• Ongoing training and development
• Career advancement

Job Responsibilities:

• Directs and drives the estimating/proposal generation process for snow and lawn maintenance projects.
• Generates costs of material, equipment, and production.
• Creates proposals in a standard format and with all applicable terms, conditions, and warranties.
• Processing signed / verbal maintenance contracts.
• Participate in cross-departmental meetings reviewing pricing, gross margins, and other essential functions.
• Remain knowledgeable about various estimating considerations required by a multitude of operational areas.
• Coordinates lawn and snow contracts yearly.
• Updates service information based on client needs and desires.
• Prepares monthly installment amount based on contract for invoice entry.
• Updates all client information changes as needed.
• Gathers and saves client contracts and other documents in central location.
• Assist with acquisition related tasks.
• Support Project Estimators in enhancement or construction proposal creation during the green season.
• Answer incoming office phone calls.
• Other duties as assigned.

Skills and Qualifications:

• An associate's degree, as well as two years of prior contract administration experience, is preferred.

• Proficient in Microsoft Office and ability to learn estimating software.

• Ability to manage multiple estimates simultaneously.

• High level of accuracy.

• Superior organizational skills.

• Ability to work independently and with a team.

• Intermediate math skills.

• Effective communication skills among team.

• Excellent analytical and problem-solving skills.

• Landscape maintenance knowledge a plus but not required as detailed training will be provided.

DJ''s Landscape Management is a drug-free workplace. As a condition of employment, new Team Members are required to pass a pre-employment drug test and participate in random drug tests during their active employment.

DJ''s Landscape Management is an equal opportunity employer and values diversity. All employment decisions are decided on the basis of qualification, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

This employer participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.