Contract Administrator III

Position Description:

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:

• Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).

• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).

• Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.

• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.

• Reporting, tracking, and quality control for assigned procurements processes.

• Responsibility for multiple concurrent procurement processes with various stakeholders.

• This is a heavily administrative role with minimal administrative support.

• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.

• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Requirements

Minimum Required Qualifications:

• Minimum of 5 years of relevant experience to the position description.

• Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.

• Knowledgeable of standard contract terms and conditions for design, construction, and other related services.

• Proficient with Microsoft Excel, Word, and Adobe Acrobat.

• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.

• Must be detail-oriented and organized.

• Must be a fast learner and logical thinker.

• Must be focused on quality and accuracy.

• Excellent communications skills, both written and verbal.

• Ability to accurately track and report status when managing concurrently running projects.

Preferred Qualifications:

• Experience with higher education capital improvement projects

• Knowledge of California Public Contract Code

• Knowledge of California Community College Code

• Experience with an electronic bidding software (i.e. PlanetBids)

• Experience with alternate project delivery methods such as Design-Build

• Experience with project management software (i.e. Proliance, Trimble)