Contract Agent

UTAH STATE UNIVERSITY

LOGAN, UT

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JOB DETAILS

SKILLS

Administrative Skills, Communication Skills, Consulting, Contract Approval, Contract Management, Detail Oriented, Document Management, Federal Contracts, Finance, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Purchasing/Procurement, Student Services, Telephone Skills, Time Management, Training/Teaching, Writing Skills

LOCATION

LOGAN, UT

POSTED

30+ days ago

Contract Agent

Requisition ID: 2026-10088
# of Openings: 1
Location: US-UT-Logan
Category: Administrative/Clerical
Position Type: Benefited Full-Time
Job Classification: Exempt
College: Finance and Administrative Service
Department: Purchasing
Advertised Salary: Minimum $44,880, commensurate with experience

Overview
The Contract Agent I plays a vital role in ensuring the timely and accurate organizing, processing, reviewing, adjusting and approval of contracts through the university's document approval system. Serving alongside more senior Purchasing Agents, the Contract Agent I is responsible for ensuring the successful review and approval of all document approval tasks, which involve various objectives serving the university's mission, ranging from the procurement of goods and services to finalizing student internship agreements. The Contract Agent I will play an essential role in maintaining compliance, supporting the lifecycle of vendor and client contracts, and contributing to efficient and effective contract operations.

Responsibilities

* Primary Responsibilities:

* Independently examines, revises, approves and signs contracts falling within delegation of signature authority.
* Serve as the point of contact for questions pertaining to contracts and the university's document approval system.
* Respond to departmental questions and concerns relating to contracts and the document approval process.
* Interpret, apply, and advise on university, state, and federal policies governing contract approval.
* Provide training to relevant university employees to ensure they sufficiently understand their role(s) in the document approval process.
* Monitor pending contract tasks to identify outstanding requirements and subsequently work with requesting departments and compliance reviewers to fulfill them.
* Notify and remind requesting departments and compliance reviewers of outstanding requirements for document approval requests so that they can reconcile these matters.
* Ensure that contracts comply with university, state, and federal policies.
* Ensure that all contracts are fully executed (signed by all contract parties) and properly stored in the university's repository system.
* When required, consult with senior Purchasing Agents on more complex contracts to clarify any questions and address any knowledge gaps.
* Secondary Responsibilities:

* Greet visitors to the Purchasing and Contracts Services Office appropriately and assist and direct them as needed.
* Assist in general tasks, including but not limited to answering the phone, appropriately directing callers, and monitoring the office email account.

Qualifications
Minimum Qualification:

* Bachelor's degree in a related field; or an equivalent combination of education plus experience is required.
Knowledge, Skills and Abilities:

* Strong attention to detail and excellent organizational skills.
* Ability to manage multiple priorities and meet deadlines.
* Strong written and verbal communication skills.
* Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems.
* Ability to work with confidential information with discretion and... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic inform
ation, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

About the Company

UTAH STATE UNIVERSITY

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