Contract Coordinator (Grant Funded)

Contract Coordinator (Grant Funded)

Salary

$64,097.02 - $96,145.66 Annually

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2026-01221

Department

Neighborhood & Housing Services

Opening Date

08/06/2026

Closing Date

8/20/2026 11:59 PM Central

Grant Funded

Yes

FLSA Status

Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible for coordinating and conducting contract initiation, monitoring or compliance activities, in accordance with the Citys contracting policies and procedures. Conducts research, evaluates policies and procedures, and makes recommendations to achieve goals and objectives. Working conditions are primarily in an office environment. May exercise supervision over assigned staff.

This position is a "grant funded" position, therefore unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

City Tower - 100 W. Houston St., San Antonio, TX 78205

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday

Essential Job Functions

• Develops and implements the practices and procedures established for contract initiation, monitoring, or compliance.
• Performs development, negotiation, initiation, monitoring, or compliance activities for federally funded contracts to adhere and comply with CDBG, HOME, or other federal regulations.
• Prepares detailed written reports and presentations regarding contracting projects.
• Prepares Grant Award Notices and related documents as needed.
• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFPs).
• Provides technical assistance and direction regarding contract and grant compliance to both internal and external partners.
• Provides staff support as required for special projects.
• Performs related duties and responsibilities as required.
• Provides direction to staff regarding improvements to contracting procedures.
• Supervises staff and gives direction regarding contract compliance issues and related matters.
• Oversees all negotiations, terminations, and renegotiations of contracts.
• Approves or rejects requests for deviations from contract specifications and delivery schedules.
• Develops contract compliance work plans and objectives.
• Conducts presentations regarding contracting projects.
• Performs related duties and responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.
• Three (3) years increasingly responsible experience in contract management, preparation or compliance.
• Valid Class "C" Texas Drivers License.

Preferred Qualifications

• Two (2) years of increasingly responsible experience with contract management and compliance monitoring.
• Two (2) years of increasingly responsible experience with Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) grants.
• Two (2) years increasingly responsible experience with policies, guidelines, and 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and how it relates to the acceptance and use of Federal CDBG and HOME funds.
• Two (2) years of experience in working with SAP or other equivalent enterprise resource planning systems.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
• Ability to operate a computer keyboard and other basic office equipment.
• Skill in utilizing a personal computer and associated software programs.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contract services projects from inception to completion.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
• Ability to maintain confidentiality of information.
• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

Do you have a valid Drivers License?

• Yes
• No

05

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

06

How many years of increasingly responsible experience do you have in contract management, preparation, or compliance?

• None
• Less than one (1) year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years or more

07

How many years of increasingly responsible experience do you have with the development, management, monitoring, and compliance of contractual agreements?

• None
• Less than one (1) year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

08

How many years of increasingly responsible experience do you have as an administrative professional, coordinating projects and activities among various divisions, departments, public agencies, and private-sector representatives?

• None
• Less than one (1) year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

09

How many years of increasingly responsible experience do you have with procurement, solicitations, and/or Request for Proposal processes?

• None
• Less than one (1) year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

10

Which of the following do you consider yourself to be proficient (familiar with most basic functions; would need little to no training) in?

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Project
• Microsoft Dynamics 365
• SAP
• Oracle NetSuite
• Adobe Acrobat

11

Describe your experience with federal grant funding programs, including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Neighborhood Stabilization Program (NSP), and/or the HOME American Rescue Plan (HOME-ARP). If you do not have any related experience, answer "N/A".

12

Describe your experience with Title 24 of the Code of Federal Regulations (24 CFR) Part 58 and Title 2 of the Code of Federal Regulations (2 CFR) Part 200. If you do not have any experience, answer with "N/A".

13

Describe your experience working with the Housing and Urban Development Integrated Disbursement and Information System (HUD IDIS) reporting system. If you do not have experience, answer with "N/A".

14

I acknowledge this position is Grant Funded. (Positions that are "grant funded" are unclassified and have no disciplinary appeal rights to the Municipal Civil Service Commission and are likewise subject to at-will employment status and can be terminated at any time for any reason.)

• I acknowledge

15

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx