Contract Legal Assistant

10/18/2026 - 09/30/2027

Schedule
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day
7.5
Time Zone
CST

	Shifts	Start Time		End Time		Description		Active
	Shift 1	8:00 AM		4:30 PM				Yes

Location
Position LocationHybrid
Address
500 James Robertson Pkwy Davy Crockett Tower Nashville, Tennessee 37243

Attachment 1
Contract Legal Assistant
Job Description:
This contract position is responsible for assisting Tennessee Department of Environment and Conservation's Office of General Counsel (OGC) with environmental enforcement.
TDEC divisions within the Bureau of Environment issue well over 100 enforcement orders each year.
This position will assist attorneys in reviewing draft orders prepared by division staff.
Once orders have been issued, this position will assist attorneys in handling appeals and also enforcing final orders.
The contract legal assistant position is full-time (37.5 hours per week).
This hybrid in-office and work-from-home position is based in TDEC's central office in downtown Nashville.

Responsibilities:

• Review draft enforcement orders for factual accuracy and documentation, correct named respondents, current addresses for service of process, proof-reading, and other quality-control issues.
• Prepare attorney cover letters for commissioner's orders and coordinate service of process.
• Assist OGC attorneys handle appeals of enforcement orders.
• Facilitate communications with pro se respondents and opposing counsel.
• Draft agreed final orders. Prepare Notice of Hearing to docket matters. Proof-read motions.
• Assist with discovery responses, depositions, and hearings.
• Prepare agreed final orders for settlements.
• Assist OGC attorneys to enforce final orders, serving as the primary case manager.
• Draft demand letters for attorney signature, send them, and track responses or non-responses.
• Manage communications with pro-se respondents or opposing counsel.
• Prepare attorney general referral memoranda.
• Assist with collections of civil penalties and damages.
• Prepare draft General Sessions warrants and affidavit for review by the assigned attorney.
• Once drafts are approved, secure signature of affiant, and arrange for filing at General Sessions.
• Communicate updates and share documents with the assigned attorney.
• Promptly enter updates and upload documents in case management database.

Attachment 2:
Background / Experience / Education:

• Minimum - High School graduate.
• Associate's or Bachelor's degree preferred. Paralegal certificate preferred.
• Minimum five years progressive administrative support experience required.
• Legal administrative experience preferred.
• Must satisfactorily complete background check.

Required Skills:

• Well organized with the ability to handle multiple and competing priorities.
• Excellent attention to detail.
• Strong communication skills.
• Microsoft Office skills including Word, Excel, and Outlook required.
• Adobe Acrobat.
• Ability to respect at all times the confidential nature of the work of OGC.
• Ability to consistently display good judgment.
• Ability to convey a positive and professional image to internal and external customers.

Qualifications

	Type		Category		Qualification		Description		Competency		Required
	Education		Others		Minimum - High School graduate		" Minimum: High School graduate. Associate's or Bachelor's degree preferred. Paralegal certificate preferred.		Proficient (4-6 Years)		Yes
	Skills		Others		Minimum five years progressive administrative support experience required		" Minimum of five years of progressive administrative support experience required. Legal administrative experience preferred.		Proficient (4-6 Years)		Yes
	Skills		Others		Addressing				Proficient (4-6 Years)		Yes
	Skills		Others		Administative Assistant				Proficient (4-6 Years)		Yes
	Software		Others		Adobe Acrobat				Proficient (4-6 Years)		Yes
	Skills		Others		Collections				Proficient (4-6 Years)		No
	Skills		Others		Correspondence - Email				Proficient (4-6 Years)		Yes
	Skills		Others		Correspondence - General				Proficient (4-6 Years)		Yes
	Skills		Others		Customer Service				Proficient (4-6 Years)		No
	Skills		Others		Emailing				Proficient (4-6 Years)		Yes
	Software		Others		Internet				Proficient (4-6 Years)		Yes
	Skills		Others		Legal				Proficient (4-6 Years)		No
	Software		Others		Microsoft Excel				Proficient (4-6 Years)		Yes
	Software		Others		Microsoft Word				Proficient (4-6 Years)		Yes
	Skills		Others		Proofreading/Editing				Proficient (4-6 Years)		No
	Skills		Others		Scheduling				Proficient (4-6 Years)		No
	Skills		Others		Verbal Communication				Proficient (4-6 Years)		Yes