Contract Specialist / Acquisition Support Specialist

Tenacious Solutions, LLC is seeking a Contract Specialist / Acquisition Support Specialist to assist our client in Washington, D.C.

Primary job duties and responsibilities may include, but are not limited to the following:

Acquisition Planning

• Support pre-award conferences and meetings and participate in IPTs throughout the lifecycle of a requirement.
• Assist with the refinement of identified requirements.
• Maintain awareness of milestones, as well as their strategic impacts, applying acquisition processes and policies.
• Develop acquisition plans and procurement milestone schedules.
• Perform market research activities (e.g., exchanges with industry, pre-proposal conferences, sources sought, Request for Information (RFI), Draft Request for Proposals (DRFP), and Industry Day).
• Prepare and provide feedback on procurement packages, including preparation and review of requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statements of Need (SON), PWSs, market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (Small Business Set-Aside Review and Information Technology Checklist, etc.).
• Provide recommendations concerning acquisition strategies and the selection of contract types and methods of acquisition.
• Prepare and assist with the preparation of Justifications for Other-Than- Full-and-Open-Competition (JOFOCs).
• Prepare or assist with the preparation of various Determinations and Findings.
• Draft or assist in drafting and issuing applicable pre-award synopses.
• Present or assist in presenting acquisition planning documentation for higher level reviews and approvals.
• Use applicable acquisition systems in support of planning or execution.
• Maintain contract files and documentation in accordance with applicable laws, statutes, regulations, and policies.
• Attend scheduled and ad-hos meetings with clients and customers virtually or within agency facilities.

Solicitation

• Support the drafting, issuance, and amendment of solicitations, Request for Quotations (RFQs), Request for Proposals (RFPs), and Invitation for Bids (IFBs).
• Prepare solicitation and solicitation-related documents for government review.
• Use a contract writing system to develop solicitation documents and select appropriate clauses, provisions, and terms and conditions.
• Present or assist in preparation of solicitation documentation for higher-level reviews and approvals.
• Post or assist in posting solicitations and solicitation-related documents to the appropriate location.
• Prepare or assist in preparing responses to pre-award inquiries and solicitation amendments for government review and assist in posting/releasing said items to the appropriate location.
• Receive or assist in collecting quotes, proposals, offers or bids, including recording receipt and conducting compliance reviews.
• Maintain solicitations and documentation in accordance with applicable laws, statutes, regulations, and policies.

Evaluation

• Assist in performing evaluation of quotes, proposals, offers, and bids.
• Document technical reviews and evaluations.
• Gather data and information for past performance evaluations.
• Draft and document evaluation and perform price analysis and cost analysis for government review and approval.
• Conduct or assist in pre-award reviews and surveys (such as on-site surveys and audits).
• Assist in developing and documenting the price negotiation memoranda, the pre-negotiation memoranda, the competitive range determination, the post-negotiation memoranda, and the source selection decision, when applicable, for government approval.
• Support the government in conducting negotiations and discussions.
• Present or assist in presenting evaluation documentation for higher level reviews and approvals.
• Prepare or assist in preparing responses to pre-award protests for higher level review.
• Assist in preparing required pre-award notifications (e.g., pre-award notice for small business set-asides).
• Assist in conducting pre-award debriefings.
• Maintain evaluation files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Award

• Prepare award documents for government review.
• Use the contract writing system to develop contract award documents.
• Assist in presenting award documentation for higher level reviews and approvals.
• Prepare or assist in preparing required award, and post-award notifications and debriefings (e.g., award synopsis, public affairs notification, etc.).
• Prepare Federal Procurement Data System – Next Generation (FPDS-NG) reports for government review and approval.
• Prepare responses to post-award protests for higher level review.
• Craft documentation to deal with failure to perform (e.g., cure notices, show cause notices, termination notices, etc.) or recommendations to suspend or debar.
• Maintain award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Post-Award

• Support post-award contract management and contract closeout functions.
• Prepare COR appointment letters.
• Support post-award conferences and meetings.
• Assist in preparing Notice to Proceed letters.
• Assist in preparing responses to claims, ratifications, FOIA requests, data calls, cure notices, Congressional inquiries, appeals, other incoming requests, or other unusual or extraordinary contracting actions.
• Prepare and file documentation for contract modifications.
• Support preparation of the contract for closeout and prepare closeout documentation.
• Maintain post-award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

The ideal candidate will have:

• U.S. Citizenship with the ability to obtain a public trust clearance and pass a complete background investigation.
• Excellent verbal and written communication skills and strong analytical and organizational skills and abilities.
• A bachelor’s degree in a relevant field from an accredited U.S. college or university.
• At least five years of documented experience in contracting positions to include “cradle-to-grave” Contract Specialist support to a Federal Government agency or entity.
• Proficiency in the Microsoft Suite of software applications to create and maintain documents and communications.
• Documented ability to maintain and practice operational security (OPSEC) in the performance of daily duties and to report OPSEC issues or concerns.
• Proven ability to interpret and apply procurement regulations, including the Federal Acquisition Regulation and/or other agency-specific regulations.
• Knowledge of and experience using government contract-writing software, such as PRISM.
• Familiarity through experience with government software and databases, such as FPDS, www.SAM.gov, etc.
• Experience with, at minimum, FAR 8, 12, 13, 15, and 16 contracting methods, to include Blanket Purchase Agreements and Indefinite Delivery vehicles.
• Experience with Government-Wide Acquisition Contracts such as Federal Supply Schedules and/or DHS Strategic Sourcing Vehicles.
• Experience independently preparing, briefing, routing and obtaining government clearances for acquisition documents (such as acquisition plans, solicitations, awards, justifications to limit competition, combined synopsis/solicitations), and completing other review processes in a timely fashion.
• Demonstrated experience reviewing spreadsheets and documents in various formats such as those created and maintained in Microsoft Office products.
• Experience analyzing proposed elements of cost to develop cost and profit pre-negotiation positions.
• Experience developing documentation required to establish a competitive range, establish a pre-negotiation position, respond to a protest, or complete required source selection activities.
• Experience managing procurement sensitive, law enforcement sensitive, or other secure information is preferred.
• Experience administering or awarding services contracts or awards for law enforcement sensitive requirements is preferred for some positions.
• Experience administering or awarding services contracts or awards for IT hardware or software is preferred for some positions.

About Tenacious Solutions, LLC:

Tenacious Solutions, LLC is a small business interested in taking on the toughest challenges and producing long-lasting, quality results. Our goal is to support federal clients by providing top-notch quality professionals.

We have a strong belief that our employees are our greatest asset, and we treat them as such. In addition to offering a competitive salary we also offer:

• health insurance
• dental insurance
• vision insurance
• 401(k) program with matching
• 3 weeks paid time off
• paid federal holidays
• employee referral bonuses
• parental leave
• tuition reimbursement
• masterclass subscription
• wellhub membership

Tenacious Solutions, LLC is an Equal Opportunity Employer, and we value workplace diversity. We invite resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, political affiliation, veteran status, or any other legally protected status.