Contracting Officer

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Job Summary

The Contracting Officer reports to the Purchasing Contracting Manager and is a key member of the purchasing team. The Contracting Officer performs all the tasks necessary to acquire goods and services for one or more departments/divisions and provides general purchasing and contract administration.

Essential Job Duties

• Handling moderate to complex procurements of supplies, equipment, and services with high financial exposure
• Communicating with suppliers and internal customers to develop technically sound contracts and/or procurement documents
• Sourcing, obtaining quotations/bids, making awards, and preparing and issuing purchase orders
• Monitoring, amending, and closing out standard and declining balance purchase orders
• Processing and reconciling credit card purchases
• Preparing competitive and non-competitive procurement justifications
• Performing cost or price analyses and recommending options that best meet customer requirements
• Negotiating specifications and terms and conditions and administering procurement contracts
• Documenting procurement packages to comply with internal and external audit requirements
• Being a self-starter with the ability to work as part of a team or independently as an individual contributor.

Special assignments may include:

• Developing and issuing solicitation documents, coordinating the evaluation of proposals, and negotiating specifications and terms and conditions
• Lead project-based work or task teams, including preparing for and leading monthly TechMart training sessions, and speaking or presenting to internal or external customers
• Participating in Purchasing's Supplier Relations Committee, which seeks to foster and build relationships among Caltech's e-procurement catalog suppliers and Campus customers
• Assisting Procurement's Systems Analyst in building and generating reports for the purpose of strategic sourcing
• Responsibility for creating, maintaining and overseeing supplier contracts/master purchasing agreements using Purchasing's Compliance Contract Tracker tool

Basic Qualifications

• Bachelor's degree and 4 years of purchasing experience OR 6 years of purchasing experience.
• Excellent interpersonal, written and oral communication skills.
• Strong customer focus and demonstrated commitment to continuous improvement.

Preferred Qualifications

• Master's degree in business administration or equivalent degree.
• Certified Professional Contracts Manager (CPCM) certification.
• Certified Professional in Supply Management (CPSM) certification.
• Experience in higher education. NCMA membership.
• Experience with government procurement and government property accountability.

Required Documents

• Resume.