Posting Details
Position Information
Job Title Contracts Assistant Position Number 977286 Department Contracts and Procurement Salary $34,611-$37,740 Remote No Job Summary
Supports the University's contracts and purchasing operations by preparing documents, maintaining records, and assisting with routine contract processing tasks.
Essential Duties
- Monitors the Contract Administration email account for ASU department & vendor requests regarding agreements. Assists vendor & internal customers with questions related to these agreements. Reviews contract terms & conditions to determine if revisions are necessary & edits documents. Routes to General Counsel. Negotiates terms with vendors. Backup for Affiliation Agreements
- Composes correspondence; prepare spreadsheets; reports; and forms; as needed to complete university or state requirements. Review and make recommendations for department policies and procedures. Assists Director with Key Performance Indicator monthly monitoring/reports for all departments in area (Contracts, Purchasing, Travel, Print Shop and Mail Services).
- Assists with administration of the university's collegiate licensing program. Maintains licensing records and supporting documentation. Assists with communication between licensees, vendors, departments, and licensing partners. Tracks licensing agreements, renewals, product approvals, and related deadlines. Assists with royalty reporting and supporting documentation as assigned. Maintains audit-ready records related to
licensing activities.
- Assist contract office in system and software implementation, upgrades, and testing. Oversee project management and documentation of processes related to office automation conversions and/or updated policy and procedures.
- Interacts in a professional and service-oriented manner with students, faculty, staff, vendors, and others contacted in the course of work. Serves on University committees and advisory groups; attends professional conferences, training, and other meetings.
- Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge
- Knowledge of clerical and general office procedures and practices.
- Knowledge of purchasing forms and procedures.
- Knowledge of basic mathematics (addition, subtraction, division) and ability to perform calculations accurately.
- Knowledge of computer keyboard operation and general office equipment.
Skills
- Skilled in the operation of office equipment and computer keyboards.
- Skilled in oral communication and interpersonal relations.
Abilities
- Ability to read, write, and speak in English.
- Ability to type 35-45 WPM.
- Ability to organize and complete tasks according to instructions or procedures.
- Ability to perform work requiring accuracy and attention to detail.
- Ability to operate a variety of office equipment efficiently.
Minimum Qualifications
- Possession of a high school diploma or GED certificate.
- Three years of general clerical or equivalent experience OR two years of purchasing office experience.
Preferred Qualifications
- Basic Texas Purchaser certification
Physical Requirements EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.
In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at hr@angelo.edu..
Posting Detail Information
Posting Number S1187P Open Date 10/27/2026 Close Date Desired Start Date 11/16/2026 Review Start Date Open Until Filled Yes Special Instructions to Applicants Required Number of References
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How did you hear about this employment opportunity?
ASU Employment Website
Chronicles of Higher Ed
HigherEdJobs
Inside Higher Ed
Texas Workforce Commission
Social Media (LinkedIn. Facebook. Instagram)
Employee Referral / Word of Mouth
Other
- What is the highest level of education you have completed?
High School Diploma or GED
Some college, no degree
Associate Degree
Bachelor's Degree
Master's Degree
PHD
- Please indicate your level of proficiency with Microsoft Excel.
No experience
Basic (I can sort)
Intermediate (I can maneuver excel, formulas, and create multi-sheet links)
Advanced (I can create pivot tables, formulas)
- Please describe your experience reviewing, editing, processing, or managing contracts, agreements, or other legal or business documents. Include the types of documents you handled and your specific responsibilities.
(Open Ended Question)
- A department submits a request that cannot be processed because required information is missing. Draft a brief, professional email notifying the department of the issue and requesting the information needed to process the request.
(Open Ended Question)
- Please describe a time when you had to organize and manage multiple assignments with competing deadlines. How did you prioritize the work, and what was the outcome?
(Open Ended Question)
Documents Needed To Apply
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents