Overall responsibilities include the handling and processing all paperwork for new vehicles sales and leases; this includes the contract, financing, payoffs, trade in, receivables, after-market products, rebates and extended warranties, etc.
· Post all deals into accounting.
· Package deals and send to banks
· Make payoffs on trade-ins, if applicable.
· Payoff flooring.
· Record and receipt EFT’s
· File deals.
· Verify all gross and accounting
· Verify due bills and additions for accuracy.
· Prepares checks for vehicle trades.
· Cut checks for insurance binders.
· Computes commissions for sales departments: F & I Managers, Assistant Sales Managers and Sales Consultants for payroll commissions.
· Responsible for completing IRS 8300 Form worksheet on every deal.
· Reconciles assigned schedules on a weekly and monthly basis.
o Reserve Statements from banks and FMCC.
o Insurance, Vehicles receivables and Due Bill
o DMV License Account
o Used Vehicle Inventory
o Wholesale receivables
· Post manual general journal vouchers if necessary.
· DMV
o Transferring of used vehicle report of sales and supporting documents.
o Registering and plating new car sales, if applicable.
o Log Report of Sales numbers for new and used vehicles.
o Work bundles when DMV returns the completed bundles. Mail refund check or bill customers (whenever required) for additional fees.
· Used Vehicle Inventory/Remarketed Inventory
o Enter internals on car jackets and bring totals forward. File copies in jackets, compare unit inventory cost to total jackets.
o Stock in purchases
o Assign stock numbers for inventory jackets and keep ample supply on hand for Sales Dept.
· Wholesaled Vehicles
o Record sales in used vehicle log
o Complete wholesale report of sale.
o Prepare title and payment from wholesalers.
o Call on titles if not received when there is a payoff.
o Follow up on missing documents, if required.