Contracts Specialist – Compliance
Location: Houston, TX 77002
Duration: 2–5 months (potential extension)
Work Arrangement: Hybrid (4 days onsite per week, with occasional travel to Utah)
Compensation: $55–$65/hr
Employment Type: W2 (not open to C2C, 1099, or visa sponsorship)
Role Overview
Our client, a leading organization in the energy industry, is seeking a Contracts Specialist – Compliance to support supplier contract administration and compliance initiatives for a major energy project. This position will manage contract amendments, supplier communications, documentation tracking, and compliance information collection across approximately 60–70 oilfield service, construction, and equipment suppliers. The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple supplier relationships, contract documentation, and follow-up activities in a fast-paced environment.
Responsibilities
- Coordinate supplier outreach, distribute contract documents, and maintain accurate supplier contact information.
- Manage and maintain a centralized tracking system for 60–70 suppliers, documenting communications, contract statuses, outstanding requirements, and next steps.
- Follow up with suppliers to obtain required documentation, resolve outstanding items, and ensure timely completion of compliance requirements.
- Prepare, route, and track amendments and exhibits to existing Master Service Agreements (MSAs).
- Coordinate contract signature processes, obtain executed agreements, and maintain organized contract records.
- Collect and review supplier information related to workforce classifications, subcontractor arrangements, and payroll processes.
- Identify missing documentation, compliance discrepancies, and potential issues requiring escalation.
- Respond to routine supplier inquiries and coordinate with Legal, Supply Chain, and Operations teams to resolve contractual or commercial questions.
- Identify suppliers with missing agreements, outdated contact information, or unclear contractual scope.
- Prepare weekly status reports highlighting supplier progress, outstanding requirements, and potential delays.
- Ensure all supplier documentation is accurately maintained, audit-ready, and properly organized for project closeout.
- Collaborate with cross-functional teams to support contract administration and supplier compliance objectives.
Qualifications
- 3+ years of experience in contract administration, procurement, supplier management, or a related field.
- Hands-on experience preparing, processing, and tracking contract amendments and supporting documentation.
- Experience coordinating contract signature routing and managing multiple supplier agreements simultaneously.
- Strong organizational skills with the ability to manage 50+ active supplier communications, documentation requests, and follow-up activities.
- Excellent written communication skills and experience interacting professionally with external suppliers.
- Demonstrated ability to follow up consistently, resolve outstanding items, and escalate issues appropriately.
- Strong Microsoft Excel skills, including data tracking, filtering, reporting, and maintaining detailed status logs.
- Ability to work independently, prioritize competing responsibilities, and maintain accurate records.
- Strong attention to detail and sound judgment when handling contractual and compliance-related matters.
Preferred Qualifications
- Experience working with oilfield services, drilling, construction, equipment, or energy industry suppliers.
- Familiarity with federal certified payroll requirements or labor compliance programs.
- Knowledge of Inflation Reduction Act (IRA) prevailing wage and apprenticeship compliance requirements.
- Experience using Microsoft 365, including Outlook, SharePoint, and Teams.
- Experience with DocuSign and contract lifecycle management systems.
- Familiarity with Master Service Agreements (MSAs), supplier compliance documentation, and contract closeout processes.