Controller/Grants Accountant
Salary
$62,057.00 - $67,546.00 Annually
Location
Ottumwa Main Campus, IA
Job Type
Full Time
Job Number
202400215
Department
Business Office
Division
Ottumwa Campus
Opening Date
10/29/2026
FLSA
Exempt
Description
This position is responsible for the accounting, budgeting, reporting and analysis of college-wide operations to include: financial and student accounting, federal and state grants and contracts, auxiliary services, agency and plant fund operations, and the Indian Hills Community College Foundation. This position will supervise accounting positions and work assignments, and will conduct staff evaluations. This position will have responsibility for management compliance and internal controls of the business office processes. In the absence of the CFO, the Controller is charged with the responsibility for college business operations and financial services.
Vision:
Indian Hills Community College is dedicated to empowering students and enriching communities, preparing leaders who are ready to tackle the challenges of tomorrow.
Mission:
Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment and regional economic advancement.
Core Values:
Indian Hills Community College is committed to belonging, community, diversity, excellence, innovation, integrity, service and success.
Minimum Job Requirements
- Undergraduate degree in accounting required.
- Minimum of seven years current work experience in accounting, auditing, and/or finance required with three of those years including supervisory experience.
- Experience with enterprise information systems used in financial and accounting applications (i.e. Ellucian, formerly Datatel) preferred.
- Ability to manage and analyze all accounting functions; develop, improve and document processes, work with staff and budget managers.
- Strong working knowledge of Microsoft Office.
- Strong verbal and written communication skills and organizational abilities.
Work Performed
- Budget Development/Management and Reporting:
- Assist CFO with preparation of the annual certified published budget estimate summary as required by state law with distribution to Area XV for publication, submission to county auditors for levying taxes and submission to the Department of Education.
- Prepare working budget and supplemental support schedules detailing revenue and expense estimations and fund balance forecasts. Coordinate input from all college departments and budget managers in preparation of annual working budgets.
- Assist the CFO with preparing and analyzing monthly financial reporting to the College President, Board of Trustees, and others as requested.
- Assist the CFO in developing and maintaining a Capital Improvement Plan.
- Monitor and track the expenditures for the plant fund in consultation with the CFO and Director of Facilities.
- Advise, review and/or approve expenditures, monitor compliance with grant agreements and coordinate grants budgeting with Project Directors/budget managers.
- Assist student activities and athletic departments in annual budgeting and monitoring processes throughout the year to ensure that budget guidelines are being followed.
- Implement and fully utilize designated software to enable ongoing current financial communications with all budget directors. Assist departments with understanding of budget controls and system reports. Coordinate budget transfers.
- Prepare budget reports as required by the annual Budget and Salary Review Committees.
- Grants:
Oversee accounting, budget compliance, and financial reporting requirements for all college grant activity Quarterly, or as necessary, monitor and review compliance of grant finances and performance activity with appropriate college personnel.
Oversee Grants Management written policies, procedures, and regulatory updates. Document and determine indirect match and leverage.
Maintain responsibility for preparation, understanding, and communication of the Federal Indirect Cost Rate.
Maintain responsibility for audit and monitoring requests and all financial documentation requirements.
- College Accounting:
- Assist in the implementation, utilization, and operations of integrated college software systems/modules: financials, student accounting, payables, financial aid, continuing education.
- Assist college personnel and budget directors in understanding and usage of enterprise software as it relates to accounting and college operations.
- Represent the "Colleague Financial Module" in IHCC's "CORE" management group.
- Prepare financial reports/presentations as requested for management purposes.
- Coordinate responsibilities and prepare year-end reports for the Department of Education as directed by the Chief Financial Officer.
- Maintain compliance with state and federal regulations including tax reporting.
- Provide assistance to auditors as related to job responsibilities. Responsible for review, response, reconciliation, and understanding of annual audit report.
- College Risk Management:
- Serve as the IHCC alternate board member for the Insurance Management Program for Area Community Colleges (IMPACC) to understand self-insurance pool and IHCC insurance coverage.
- Coordinate and prepare specifications for annual renewal of all insurance coverage,
- including specialized areas of aviation, builders risk, and athletics.
- Receive and coordinate reports and claims of accidents/insurance issues.
- Oversee certificates of insurance as required to be provided to the college or to another entity on behalf of the college.
- Communicate risk management recommendations to appropriate staff for remediation.
- Assist CFO in managing Operating Equipment Maintenance Insurance Program.
- Oversee short term rentals of college facilities.
- Supervise and evaluate administrative accounting positions.
- Maintain knowledge, understanding, and application of Iowa Department of Education financial reporting standards, community college funding distribution formula, applicable Iowa Code and financial reporting requirements.
- Maintain knowledge base of relative professional regulatory pronouncements - i.e. GASB, FASB, SAS, Internal Revenue Code, Code of Federal Regulations, OMB Circulars, and Iowa Code.
- Complete annual professional development to keep job skills and performance current with technology and software advancements.
- Seek continuous improvement with analysis and efficiency of processes. Serve as a team member to implement change and full utilization of college software operating systems.
- Indian Hills Foundation Accounting:
- Be responsible for Foundation accounting, financial reports and coordination of annual audit.
- Serve as member of Foundation Investment committee, providing analysis and financial reporting regarding foundation investments.
- Coordinate financial procedures and cash flow between Foundation and college.
Serve on College wide committees as appointed, including Academic Standards, HLC accreditation, and Management Council.
Indian Hills Bookstores - Ottumwa and Centerville Campuses: Evaluate bookstore policies, procedures, and operations to assure efficiency, internal controls, and integration of point of sale system data into college accounting.
Assist the Chief Financial Officer in preparation, negotiation, insurance requirements, and documentation of college contracts and agreements.
Maintain regular and consistent attendance at work. Other duties as may be assigned.
Indian Hills Community College offers a complete benefits package to full-time employees including group health insurance, dental, vision, retirement (IPERS/TIAA), deferred compensation plans (403B/457), flexible spending accounts, life insurance, short and long-term disability, paid holidays, vacation, and sick leave.
View our complete list of Employee Benefits.
Employer Indian Hills Community College
Address 525 Grandview Ave
Bldg 1
Ottumwa, Iowa, 52501
Phone (641) 683-5175
Website https://www.indianhills.edu/