Perform Controller responsibilities for the Credit Union. Ensure that all Credit Union financial records are properly accounted for and display integrity; consistency; and follow generally accepted accounting practices and regulatory rules and regulations. Perform various financial analyses for management, Board of Directors, and outside agencies. - Manage primary balancing functions for the Credit Union and take subsequent action when necessary to resolve discrepancies. These functions include, but are not limited to, bank reconciliations; investment accounting tasks; general ledger balancing; subsidiary report balancing; financial investment services accounting; shared branching settlement and balancing; fixed asset accounting and reconciliation; budget accruals and prepaid expense accounting and reconciliation.
- Research and develop Symitar accounting software and other tools used by the Finance Department for efficiencies and upgrades to the system. Make recommendations as appropriate to keep software relevant and up to date.
- Prepare and/or review a variety of schedules and reports, including: ALM Committee financial reports; Board of Director’s financial reports; subsidiary ledger balancing reports; Federal Reserve deposit reports; and NCUA 5300 quarterly reports.
- Responsible for ongoing tasks associated with the ProfitStars cost accounting system. This includes monthly upload process of data; insuring output is accurate; and attending to all software related changes that become necessary. Additionally, produce all monthly reports for Board of Directors; ALM Committee, Management and Retail Staff utilizing the software.
- Supervise Accounting Staff. Ensure training, establish goals and objectives, monitor and evaluate performance, and provide guidance as needed to achieve objectives. Provide regular coaching for employees.
- Manage accounts payable function for accuracy and timeliness of payments. Ensures proper collection of data for reporting of annual 1099-misc and communications to IRS. Ensure accuracy and timeliness of members’ state and federal taxes to include annual IRS 945 reporting. Work with IRS to resolve issues when discrepancies occur.
- Own the monthly financial close process, including a documented close calendar, assigned responsibilities, completion deadlines, quality review, and timely escalation of delays or unresolved issues.
- Ensure all required general ledger reconciliations are completed timely, fully supported, independently reviewed, approved, and certified in BlackLine or the Credit Union’s designated reconciliation platform before the monthly close.
- Maintain formal aging and resolution controls for reconciling items, including documented root-cause analysis, action plans, responsible owners, target dates, and escalation of aged, recurring, or material exceptions.
- Establish and enforce clearing-account standards, including expectations that designated accounts clear to zero within established timeframes and that recurring exceptions are corrected at the source.
- Maintain complete accounting policies, procedures, process inventories, control documentation, and backup assignments for all material accounting functions.
- Design and monitor segregation-of-duties controls, including general ledger posting access, preparer and approver independence, journal-entry approval, and periodic review of accounting system permissions.
- Review and approve journal entries and account adjustments in accordance with established authority, supporting-documentation, materiality, and risk requirements.
- Oversee the accuracy, completeness, reconciliation, and supporting documentation of the NCUA Call Report, financial statements, regulatory schedules, tax reporting, and other external financial reporting.
- Coordinate the CECL process, including data validation, methodology governance, qualitative-factor support, management review, and reconciliation of the allowance to the general ledger.
- Maintain audit- and examination-ready accounting records and lead timely, sustainable remediation of accounting-related DOR commitments, examination findings, management-letter comments, and internal audit exceptions.
- Provide regular reporting to the CFO and executive management on close status, unreconciled accounts, aged items, control exceptions, staffing capacity, and remediation milestones.
- Promptly escalate material errors, suspected losses, missed deadlines, control breakdowns, and resource constraints.
- Develop accounting staff through documented training, cross-training, performance standards, and succession and backup coverage.
- Evaluate accounting staffing, workflow, system configuration, data integrity, access controls, and automation needs, and recommend supplemental or outsourced resources when deadlines or control requirements are at risk.
- Serve as the primary accounting liaison with external auditors, Internal Audit, the Supervisory Committee, and NCUA examiners under the direction of the CFO.
Education, Experience and Skills - Degree in Accounting or Finance
- 8 to 10 years' experience in a financial institution, preferably in the credit union space
- CPA preferred
- Demonstrated experience managing the financial close, general ledger reconciliation governance, regulatory reporting, and remediation of audit or examination findings.
- Working knowledge of GAAP, CECL, NCUA Call Reports, credit union accounting, and internal-control principles.
- Experience with BlackLine or a comparable reconciliation platform and a financial institution core system; Symitar experience preferred.
- Prior management experience with responsibility for deadlines, quality control, staff development, issue escalation, and sustainable corrective action.
Salary Range - This position is a Grade 15, with a salary range of $103,426- $155,140
- The anticipated pay rate for new hires is between the low-end and midpoint of the range, depending on experience
- The pay rates listed above are based upon the geographic location of our Administrative Offices in Modesto, CA using the greater Central Valley area for our pay range calculations
|