POSITION PURPOSE
Assist the Convention Sales Team in daily tasks and special projects needed to position Indy as a top meeting and convention destination to key meeting planners, ultimately supporting the efforts to book and re-book convention business. The Convention Sales intern will work in office approximately 20 hours per week. All Visit Indy team members reflect the organization’s “3 Ps” culture – productive, positive, and progressive.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.
ESSENTIAL FUNCTIONS
- Support Sales daily activities as assigned
- Coordinate logistical items to support Sales Customer Site Visits
- Participate in Business Development Team Research
- Enhance, develop, and maintain Sales tools and resources through research and data maintenance
- Participation in Convention Sales team meeting and partner meetings as needed
OTHER FUNCTIONS
- Support Sales Special Projects that include, but are not limited to Tradeshow ROI Tracker, Local Intellectual Database, Jupiter Database Work, Amenity Program research and development, Competitor Destination Tracker and Site Visit Shadow initiatives.
- Support in design, execution, and evaluation of assigned customer FAMS, events and conventions as needed
- Coordination of tradeshow evaluation reports and findings
- Performs other duties as assigned
EDUCATION AND/OR EXPERIENCE
To perform this job successfully, an individual must have the following education and/or experience.
- Enrollment in an event management, tourism, hospitality, or related degree program required
- Completion of at least three semester of a degree program
- A student member of a collegiate chapter of a professional organization preferred, but not required
KNOWLEDGE, SKILLS, AND ABILITIES
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.
- Excellent verbal/written communication, interpersonal, critical thinking, and decision-making skills
- Ability to make recommendations to effectively solve problems, using judgment consistent with standards, practices, policies, and procedures
- Knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint
- Ability to focus on details, handle multiple tasks, and remain highly organized in a fast-paced environment
- Ability to interact with a variety of managers, employees, candidates, vendors, and the general public, both on a one-on-one basis and in groups
- Ability to take initiative and work independently
PHYSICAL DEMANDS
The physical demands described here are representative of those an individual must meet in order to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.
- This position requires some physical activity, such as reaching, stooping, kneeling, crouching, and crawling; it requires occasional pushing, pulling, lifting, carrying, and moving (up to 15 pounds)
- Good speaking and listening skills
- Ability to perform focused work with close attention to detail
- Ability to operate office equipment, including computers, copiers, fax machines, and phones
- This position requires emotional stability in order to deal with a variety of stakeholders in a professional manner; it also requires the ability to deal with sensitive and confidential information related to clients, employees, and the company’s business