Coordinator, Business Operations

Job Description

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Job Title: Coordinator, Business Operations

Division: Medicine

Work Arrangement: Hybrid

Location: Houston, TX

Salary Range: $47,372 - $57,500

FLSA Status: Nonexempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Department of Medicine at Baylor College of Medicine is seeking a detail-oriented and highly adaptable Coordinator, Business Operations to provide administrative, operational, and event support across the department's core missions. This position serves as a backup to the Senior Executive Support Coordinator for the Chair and provides dedicated support to the Vice Chair groups, as well as department-wide initiatives and events. The ideal candidate will be organized, proactive, and comfortable working across executive support and business operations functions as part of a central team that supports department leadership.

Job Duties

• Provides backup executive support for the Chair of the Department of Medicine, including managing a high-volume, dynamic calendar and day-to-day logistics of the chairman''s office.
• Provides administrative support including scheduling and event planning for Departmental Vice Chair groups and departmental initiatives.
• Contributes to department-wide events by coordinating logistics, managing vendor relations, and supporting communications.
• Serves as a cross-functional team member on department level operational issues, projects, and functions.
• Participates in process improvement initiatives and projects at the department level.
• Drafts and edits communications and presentations for department leadership, Vice Chairs, and special projects.
• Trains and mentors other support staff in the department.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling tools (e.g., Microsoft Teams, Zoom).
• Strong organizational skills, attention to detail, and ability to prioritize tasks in a fast-paced environment.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26773

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