Coordinator, Facilities (MD, Bethesda)

Position Summary:

The Facilities Coordinator is responsible for facilities and office support functions including mail, office supplies, shipping/receiving and facilities. Other responsibilities include office services and coordinating arrangements for office meetings.

Essential Job Functions[1]:

1. Manage the mail and fulfillment area to ensure effective internal and external receipt and deliveries to maintain ProFund Advisors? professional image. Sort incoming mail for distribution and dispatch outgoing mail.
2. Order all office/kitchen supplies and stock appropriate areas daily or as needed.
3. Coordinate maintenance and alteration of office needs through building cleaning services. Assist with building management and outside vendors as required.
4. Coordinate meeting set-ups including catering services.
5. Supervise the maintenance of office equipment, such as copiers and fax machines.
6. Responsible for day-to-day facilities operations such as recycling, document shredding services, and off-site records storage.
7. Serve as back-up for receptionist.
8. Proactively seek work across the floor, identifying and frequenting the hot spots where people often need additional support.
9. Reconcile invoice billings from outside vendors (AMEX, Fed Ex, UPS, etc...).
10. Perform other duties and responsibilities as required.