Coordinator - Field

COORDINATOR - FIELD

ESSENTIAL DUTIES & RESPONSIBILITIES:

Duties may include, but are not limited to, duties surrounding Administrative Support:

• Preparation of the annual Operations & Maintenance budget
• Perform monthly cost control analysis and forecasting
• Assist with the preparation/monitoring of O&M & Capital projects
• Complete financial project documentation
• Input employee timesheets into the time reporting system
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures
• Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs
• Review, code and submit invoices into the SAP Accounts Payable system
• Work directly with vendors/contractors to resolve billing discrepancies
• Assist with contracts for service and associated reporting, as needed
• Various administrative support duties including training on computer applications, and special requests for information or reporting

Required Education:

• High School Diploma

• Preferred: Bachelor's Degree in Business Administration, Accounting, or additional equivalent related experience

Required Skills:

• 0-2 years of relevant experience

• Advanced oral and written communication skills

• Proficient in Microsoft software

• Exceptional interpersonal skills and ability to work closely with all levels of organization

• Must be able to multi-task and prioritize completing deadlines

Working Conditions:

• Normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment
• Ability to perform multiple tasks with minimal supervision
• Ability to work overtime on short notice
• Some travel and overnight stays will be required, approximately 15% of the time